Bilingual Office Assistant/Parent Liaison

About the Department

Distinguishing Characteristics

Position Duties

• Maintain District standards of excellent customer service and professional behavior in various and sometimes challenging situations. Access and monitor District email daily to receive important updates from school and District administration. Participate in staff development and in-service training programs as assigned. Perform a variety of general and routine clerical duties; type letters, memoranda, bulletins, reports, requisitions, or other materials from detailed or rough copy; proofread completed typing assignments. Receive visitors; answer telephone and refer calls and visitors to appropriate personnel; answer routine questions according to established guidelines. Serve as a liaison between teachers, parents, students, support staff and the community regarding educational programs, services and various student issues; assists in coordinating and arranging various programs and services to meet the needs of students and encourages parent involvement in all school-related activities. Meet, confer with, and interviews parents in the identification of family needs and issues; provides information and materials to parents to assist in the location and utilization of school and community services and resources; refers parents to school services or community resources as appropriate. Translate communication between teachers, staff and limited or non-English speaking students and parents as assigned by the position; serves as an interpreter for conferences, telephone calls, assemblies and meetings; translates written correspondence as necessary. Composes, distributes and responds to a variety of correspondence related to assigned liaison and support services; initiates and receives telephone calls; schedules and arranges various student, parent and other appointments. Arranges, schedules and requests parent participation in conferences, meetings and other activities; encourages parent participation in various school and community programs and services. Attends and participates in various meetings as assigned. Maintain professional standards; ensure student and District confidentiality. Operate a variety of standard office equipment. Sort and file material according to established procedures; maintain records, logs, inventories, and routine files. Distribute and receive a variety of records, reports and bulletins as directed. May be assigned out of class work as prescribed by Merit Rules and Regulations.
• Maintain District standards of excellent customer service and professional behavior in various and sometimes challenging situations. Access and monitor District email daily to receive important updates from school and District administration. Participate in staff development and in-service training programs as assigned. Perform a variety of general and routine clerical duties; type letters, memoranda, bulletins, reports, requisitions, or other materials from detailed or rough copy; proofread completed typing assignments. Receive visitors; answer telephone and refer calls and visitors to appropriate personnel; answer routine questions according to established guidelines. Serve as a liaison between teachers, parents, students, support staff and the community regarding educational programs, services and various student issues; assists in coordinating and arranging various programs and services to meet the needs of students and encourages parent involvement in all school-related activities. Meet, confer with, and interviews parents in the identification of family needs and issues; provides information and materials to parents to assist in the location and utilization of school and community services and resources; refers parents to school services or community resources as appropriate. Translate communication between teachers, staff and limited or non-English speaking students and parents as assigned by the position; serves as an interpreter for conferences, telephone calls, assemblies and meetings; translates written correspondence as necessary. Composes, distributes and responds to a variety of correspondence related to assigned liaison and support services; initiates and receives telephone calls; schedules and arranges various student, parent and other appointments. Arranges, schedules and requests parent participation in conferences, meetings and other activities; encourages parent participation in various school and community programs and services. Attends and participates in various meetings as assigned. Maintain professional standards; ensure student and District confidentiality. Operate a variety of standard office equipment. Sort and file material according to established procedures; maintain records, logs, inventories, and routine files. Distribute and receive a variety of records, reports and bulletins as directed.
• Access and monitor District email daily to receive important updates from school and District administration. Participate in staff development and in-service training programs as assigned. Perform a variety of general and routine clerical duties; type letters, memoranda, bulletins, reports, requisitions, or other materials from detailed or rough copy; proofread completed typing assignments. Receive visitors; answer telephone and refer calls and visitors to appropriate personnel; answer routine questions according to established guidelines. Serve as a liaison between teachers, parents, students, support staff and the community regarding educational programs, services and various student issues; assists in coordinating and arranging various programs and services to meet the needs of students and encourages parent involvement in all school-related activities. Meet, confer with, and interviews parents in the identification of family needs and issues; provides information and materials to parents to assist in the location and utilization of school and community services and resources; refers parents to school services or community resources as appropriate. Translate communication between teachers, staff and limited or non-English speaking students and parents as assigned by the position; serves as an interpreter for conferences, telephone calls, assemblies and meetings; translates written correspondence as necessary. Composes, distributes and responds to a variety of correspondence related to assigned liaison and support services; initiates and receives telephone calls; schedules and arranges various student, parent and other appointments. Arranges, schedules and requests parent participation in conferences, meetings and other activities; encourages parent participation in various school and community programs and services. Attends and participates in various meetings as assigned. Maintain professional standards; ensure student and District confidentiality. Operate a variety of standard office equipment. Sort and file material according to established procedures; maintain records, logs, inventories, and routine files. Distribute and receive a variety of records, reports and bulletins as directed.
• Participate in staff development and in-service training programs as assigned. Perform a variety of general and routine clerical duties; type letters, memoranda, bulletins, reports, requisitions, or other materials from detailed or rough copy; proofread completed typing assignments. Receive visitors; answer telephone and refer calls and visitors to appropriate personnel; answer routine questions according to established guidelines. Serve as a liaison between teachers, parents, students, support staff and the community regarding educational programs, services and various student issues; assists in coordinating and arranging various programs and services to meet the needs of students and encourages parent involvement in all school-related activities. Meet, confer with, and interviews parents in the identification of family needs and issues; provides information and materials to parents to assist in the location and utilization of school and community services and resources; refers parents to school services or community resources as appropriate. Translate communication between teachers, staff and limited or non-English speaking students and parents as assigned by the position; serves as an interpreter for conferences, telephone calls, assemblies and meetings; translates written correspondence as necessary. Composes, distributes and responds to a variety of correspondence related to assigned liaison and support services; initiates and receives telephone calls; schedules and arranges various student, parent and other appointments. Arranges, schedules and requests parent participation in conferences, meetings and other activities; encourages parent participation in various school and community programs and services. Attends and participates in various meetings as assigned. Maintain professional standards; ensure student and District confidentiality. Operate a variety of standard office equipment. Sort and file material according to established procedures; maintain records, logs, inventories, and routine files. Distribute and receive a variety of records, reports and bulletins as directed.
• Perform a variety of general and routine clerical duties; type letters, memoranda, bulletins, reports, requisitions, or other materials from detailed or rough copy; proofread completed typing assignments. Receive visitors; answer telephone and refer calls and visitors to appropriate personnel; answer routine questions according to established guidelines. Serve as a liaison between teachers, parents, students, support staff and the community regarding educational programs, services and various student issues; assists in coordinating and arranging various programs and services to meet the needs of students and encourages parent involvement in all school-related activities. Meet, confer with, and interviews parents in the identification of family needs and issues; provides information and materials to parents to assist in the location and utilization of school and community services and resources; refers parents to school services or community resources as appropriate. Translate communication between teachers, staff and limited or non-English speaking students and parents as assigned by the position; serves as an interpreter for conferences, telephone calls, assemblies and meetings; translates written correspondence as necessary. Composes, distributes and responds to a variety of correspondence related to assigned liaison and support services; initiates and receives telephone calls; schedules and arranges various student, parent and other appointments. Arranges, schedules and requests parent participation in conferences, meetings and other activities; encourages parent participation in various school and community programs and services. Attends and participates in various meetings as assigned. Maintain professional standards; ensure student and District confidentiality. Operate a variety of standard office equipment. Sort and file material according to established procedures; maintain records, logs, inventories, and routine files. Distribute and receive a variety of records, reports and bulletins as directed.
• Receive visitors; answer telephone and refer calls and visitors to appropriate personnel; answer routine questions according to established guidelines. Serve as a liaison between teachers, parents, students, support staff and the community regarding educational programs, services and various student issues; assists in coordinating and arranging various programs and services to meet the needs of students and encourages parent involvement in all school-related activities. Meet, confer with, and interviews parents in the identification of family needs and issues; provides information and materials to parents to assist in the location and utilization of school and community services and resources; refers parents to school services or community resources as appropriate. Translate communication between teachers, staff and limited or non-English speaking students and parents as assigned by the position; serves as an interpreter for conferences, telephone calls, assemblies and meetings; translates written correspondence as necessary. Composes, distributes and responds to a variety of correspondence related to assigned liaison and support services; initiates and receives telephone calls; schedules and arranges various student, parent and other appointments. Arranges, schedules and requests parent participation in conferences, meetings and other activities; encourages parent participation in various school and community programs and services. Attends and participates in various meetings as assigned. Maintain professional standards; ensure student and District confidentiality. Operate a variety of standard office equipment. Sort and file material according to established procedures; maintain records, logs, inventories, and routine files. Distribute and receive a variety of records, reports and bulletins as directed.
• Serve as a liaison between teachers, parents, students, support staff and the community regarding educational programs, services and various student issues; assists in coordinating and arranging various programs and services to meet the needs of students and encourages parent involvement in all school-related activities. Meet, confer with, and interviews parents in the identification of family needs and issues; provides information and materials to parents to assist in the location and utilization of school and community services and resources; refers parents to school services or community resources as appropriate. Translate communication between teachers, staff and limited or non-English speaking students and parents as assigned by the position; serves as an interpreter for conferences, telephone calls, assemblies and meetings; translates written correspondence as necessary. Composes, distributes and responds to a variety of correspondence related to assigned liaison and support services; initiates and receives telephone calls; schedules and arranges various student, parent and other appointments. Arranges, schedules and requests parent participation in conferences, meetings and other activities; encourages parent participation in various school and community programs and services. Attends and participates in various meetings as assigned. Maintain professional standards; ensure student and District confidentiality. Operate a variety of standard office equipment. Sort and file material according to established procedures; maintain records, logs, inventories, and routine files. Distribute and receive a variety of records, reports and bulletins as directed.
• Meet, confer with, and interviews parents in the identification of family needs and issues; provides information and materials to parents to assist in the location and utilization of school and community services and resources; refers parents to school services or community resources as appropriate. Translate communication between teachers, staff and limited or non-English speaking students and parents as assigned by the position; serves as an interpreter for conferences, telephone calls, assemblies and meetings; translates written correspondence as necessary. Composes, distributes and responds to a variety of correspondence related to assigned liaison and support services; initiates and receives telephone calls; schedules and arranges various student, parent and other appointments. Arranges, schedules and requests parent participation in conferences, meetings and other activities; encourages parent participation in various school and community programs and services. Attends and participates in various meetings as assigned. Maintain professional standards; ensure student and District confidentiality. Operate a variety of standard office equipment. Sort and file material according to established procedures; maintain records, logs, inventories, and routine files. Distribute and receive a variety of records, reports and bulletins as directed.
• Translate communication between teachers, staff and limited or non-English speaking students and parents as assigned by the position; serves as an interpreter for conferences, telephone calls, assemblies and meetings; translates written correspondence as necessary. Composes, distributes and responds to a variety of correspondence related to assigned liaison and support services; initiates and receives telephone calls; schedules and arranges various student, parent and other appointments. Arranges, schedules and requests parent participation in conferences, meetings and other activities; encourages parent participation in various school and community programs and services. Attends and participates in various meetings as assigned. Maintain professional standards; ensure student and District confidentiality. Operate a variety of standard office equipment. Sort and file material according to established procedures; maintain records, logs, inventories, and routine files. Distribute and receive a variety of records, reports and bulletins as directed.
• Composes, distributes and responds to a variety of correspondence related to assigned liaison and support services; initiates and receives telephone calls; schedules and arranges various student, parent and other appointments. Arranges, schedules and requests parent participation in conferences, meetings and other activities; encourages parent participation in various school and community programs and services. Attends and participates in various meetings as assigned. Maintain professional standards; ensure student and District confidentiality. Operate a variety of standard office equipment. Sort and file material according to established procedures; maintain records, logs, inventories, and routine files. Distribute and receive a variety of records, reports and bulletins as directed.
• Arranges, schedules and requests parent participation in conferences, meetings and other activities; encourages parent participation in various school and community programs and services. Attends and participates in various meetings as assigned. Maintain professional standards; ensure student and District confidentiality. Operate a variety of standard office equipment. Sort and file material according to established procedures; maintain records, logs, inventories, and routine files. Distribute and receive a variety of records, reports and bulletins as directed.
• Attends and participates in various meetings as assigned. Maintain professional standards; ensure student and District confidentiality. Operate a variety of standard office equipment. Sort and file material according to established procedures; maintain records, logs, inventories, and routine files. Distribute and receive a variety of records, reports and bulletins as directed.
• Maintain professional standards; ensure student and District confidentiality. Operate a variety of standard office equipment. Sort and file material according to established procedures; maintain records, logs, inventories, and routine files. Distribute and receive a variety of records, reports and bulletins as directed.
• Operate a variety of standard office equipment. Sort and file material according to established procedures; maintain records, logs, inventories, and routine files. Distribute and receive a variety of records, reports and bulletins as directed.
• Sort and file material according to established procedures; maintain records, logs, inventories, and routine files. Distribute and receive a variety of records, reports and bulletins as directed.
• Distribute and receive a variety of records, reports and bulletins as directed.

Minimum Qualifications

• Any combination equivalent to sufficient education, experience, and/or training to demonstrate the knowledge and abilities listed above. Typically, this would be gained through: Graduation from high school and some clerical experience. Successful completion of the Merit examination process is required.

Other Qualifications

• The eligibility list resulting from this open/promotional recruitment may be used to fill current and future regular and substitute vacancies. The following documents must be submitted with your application: Resume (optional) Employment Selection and Procedure Applications and all required supporting documents must be received by the final filing date indicated above in order to be considered. Correspondence and notifications will be sent to the email address provided on your application. Applicants are responsible for checking email and responding promptly (within 24 hours). Open/Promotional Examinations: Open and Promotional examinations are open to qualified employees and nonemployees alike. All promotional candidates who successfully complete the examination process are placed on a promotional eligibility list. which must be used first in filling the vacancy(ies). If this list contains fewer than 3 ranks, it is then supplemented by names from the open eligibility list. Examination Information: Applicants must provide sufficient information regarding their education and work experience in order to determine eligibility. A resume and other supporting documents may be included to supplement your application; however, they may NOT be submitted in lieu of the application. The most qualified candidates will be invited to the examination process which will include: Application Screening: Qualifying Written/Performance Examination: 50% Qualifications Appraisal Interview: 50%
• Resume (optional)

Employment Selection and Procedure

Benefits

• The Pleasant Valley School District offers the following for qualifying employees who work a minimum of 878 hours during a fiscal year: Medical, vision, and dental benefits Employee Assistance Program Paid Time Off - sick and vacation granted annually Professional growth opportunities CalPERS PVSD Benefits Information Page
• Medical, vision, and dental benefits Employee Assistance Program Paid Time Off - sick and vacation granted annually Professional growth opportunities CalPERS
• Employee Assistance Program Paid Time Off - sick and vacation granted annually Professional growth opportunities CalPERS
• Paid Time Off - sick and vacation granted annually Professional growth opportunities CalPERS
• Professional growth opportunities CalPERS
• CalPERS

Supplemental Questions