Bilingual Assistant Translator

About the Department

Position Duties

• Maintain District standards of excellent customer service and professional behavior in various and sometimes challenging situations. Access and monitor District email daily to receive important updates from school and District administration. Participate in staff development and in-service training programs as assigned. Translate and interpret in English and Spanish for groups and individuals; compose and prepare correspondence in English and Spanish; translate letters, notices, documents, educational materials, and technical terminology used by the psychologist, speech therapist, District Nurse, and other District personnel; provide explanations to facilitate communications, promote understanding and develop rapport with non-English speaking parents. Attend and Interpret meetings between school officials and Spanish speaking parents; interpret student and parental concerns to school administrators. Interpret, translate, and maintain records of proceedings for public and confidential hearings and official District meetings, workshops, conferences, special events; including but not limited to Individualized Education Plan (IEP) team meetings, educational assessments, and previously recorded conversations of meetings. Read and translate written materials, including official documents, forms, letters, notes, reports, presentations, and other correspondence, and determine most accurate shades of meaning and review and edit translations for accuracy, context, style, and readability. Maintain strict confidentiality of sensitive and privileged information. Assist with communication between school staff and parents; receive phone calls from Spanish speaking parents and relate matters to school staff; phone parents to disseminate information. Serves as a liaison between staff and parents to ensure translations and documents are properly translated. Verifies and clarifies information to be translated. Perform a variety of clerical duties in support of school staff including duplicating instructional materials, answering phone, maintaining materials and supplies, completing forms and records, typing, proofreading, filing, and verifying and posting information on records. May prepare letters, memoranda, purchase orders, instructional materials, curriculum outlines, reports and other materials from oral directions, rough draft, copy or notes. Operate a variety of office equipment, computer and assigned software, utilize various interpretation equipment. May assist psychologist, speech therapists and others in administering tests to Spanish-speaking students to assure that accurate test results are obtained. Prepare and maintain a variety of records and reports including state or federal mandated program records; compile requested information and prepare basic statistical reports; sort and file documents and records according to predetermined classifications, maintaining alphabetical, index and cross reference files. Assist in ordering and maintaining adequate stocks of office supplies. Receive, sort, and distribute incoming and outgoing mail, mail letters, forms, and applications. Attend and assist with planning after hour events such as Back to School Night and Open House, etc. Perform other duties as assigned. May be assigned out of class work as prescribed by Merit Rules and Regulations.
• Maintain District standards of excellent customer service and professional behavior in various and sometimes challenging situations.
• Access and monitor District email daily to receive important updates from school and District administration.
• Participate in staff development and in-service training programs as assigned.
• Translate and interpret in English and Spanish for groups and individuals; compose and prepare correspondence in English and Spanish; translate letters, notices, documents, educational materials, and technical terminology used by the psychologist, speech therapist, District Nurse, and other District personnel; provide explanations to facilitate communications, promote understanding and develop rapport with non-English speaking parents.
• Attend and Interpret meetings between school officials and Spanish speaking parents; interpret student and parental concerns to school administrators.
• Interpret, translate, and maintain records of proceedings for public and confidential hearings and official District meetings, workshops, conferences, special events; including but not limited to Individualized Education Plan (IEP) team meetings, educational assessments, and previously recorded conversations of meetings.
• Read and translate written materials, including official documents, forms, letters, notes, reports, presentations, and other correspondence, and determine most accurate shades of meaning and review and edit translations for accuracy, context, style, and readability.
• Maintain strict confidentiality of sensitive and privileged information.
• Assist with communication between school staff and parents; receive phone calls from Spanish speaking parents and relate matters to school staff; phone parents to disseminate information.
• Serves as a liaison between staff and parents to ensure translations and documents are properly translated. Verifies and clarifies information to be translated.
• Perform a variety of clerical duties in support of school staff including duplicating instructional materials, answering phone, maintaining materials and supplies, completing forms and records, typing, proofreading, filing, and verifying and posting information on records.
• May prepare letters, memoranda, purchase orders, instructional materials, curriculum outlines, reports and other materials from oral directions, rough draft, copy or notes.
• Operate a variety of office equipment, computer and assigned software, utilize various interpretation equipment.
• May assist psychologist, speech therapists and others in administering tests to Spanish-speaking students to assure that accurate test results are obtained.
• Prepare and maintain a variety of records and reports including state or federal mandated program records; compile requested information and prepare basic statistical reports; sort and file documents and records according to predetermined classifications, maintaining alphabetical, index and cross reference files.
• Assist in ordering and maintaining adequate stocks of office supplies.
• Receive, sort, and distribute incoming and outgoing mail, mail letters, forms, and applications.
• Attend and assist with planning after hour events such as Back to School Night and Open House, etc.
• Perform other duties as assigned.
• May be assigned out of class work as prescribed by Merit Rules and Regulations.

Minimum Qualifications

• Any combination equivalent to sufficient education, experience, and/or training to demonstrate the knowledge and abilities listed above. Typically, this would be gained through: Graduation from high school and a minimum of one year college level coursework or trainings, and two years of general clerical experience including experience in reading, writing, speaking, interpreting, and translating English and Spanish. Successful completion of the Merit examination process is required.

Other Qualifications

• The eligibility list resulting from this dual certification recruitment may be used to fill current and future regular and substitute vacancies. The following documents must be submitted with your application: Resume (optional) Employment Selection and Procedure Applications and all required supporting documents must be received by the final filing date indicated above in order to be considered. Correspondence and notifications will be sent to the email address provided on your application. Applicants are responsible for checking email and responding promptly (within 24 hours). Open/Promotional Examinations: Open and Promotional examinations are open to qualified employees and nonemployees alike. All promotional candidates who successfully complete the examination process are placed on a promotional eligibility list. which must be used first in filling the vacancy(ies). If this list contains fewer than 3 ranks, it is then supplemented by names from the open eligibility list. Examination Information: Applicants must provide sufficient information regarding their education and work experience in order to determine eligibility. A resume and other supporting documents may be included to supplement your application; however, they may NOT be submitted in lieu of the application. The most qualified candidates will be invited to the examination process which will include: Application Screening: Qualifying Written/Performance Examination: 50% Qualifications Appraisal Interview: 50%
• Resume (optional)

Employment Selection and Procedure

Benefits

• The Pleasant Valley School District offers the following for qualifying employees who work a minimum of 878 hours during a fiscal year: Medical, vision, and dental benefits Employee Assistance Program Paid Time Off - sick and vacation granted annually Professional growth opportunities CalPERS PVSD Benefits Information Page
• Medical, vision, and dental benefits Employee Assistance Program Paid Time Off - sick and vacation granted annually Professional growth opportunities CalPERS
• Employee Assistance Program Paid Time Off - sick and vacation granted annually Professional growth opportunities CalPERS
• Paid Time Off - sick and vacation granted annually Professional growth opportunities CalPERS
• Professional growth opportunities CalPERS
• CalPERS