Bid Proposals Specialist

Duties and Responsibilities

• · Under the direct supervision of the Proposal Managers, performs the following duties and responsibilities. Other miscellaneous duties may be assigned.
• · Thoroughly review RFPs to understand client needs, project requirements, and evaluation criteria.
• · Track amendments and clarifications to ensure the final proposal incorporates all required information.
• · Actively support the Business Development team in responding to proposal requests in a high-volume environment, project-managing each response, and prioritizing strategic cases.
• · Support development and completion of proposal related forms, representations and certifications, bonds, etc.
• · Ensure that proposals are compliant and meet all submission instructions, including free of grammar, spelling, and typographical errors and are completed within page count.
• · Perform and lead word processing tasks and desk top production tasks using MS Word, Excel, and PowerPoint.
• · Maintain standardized proposal templates, ensuring consistency across submissions.
• · Prepare final proposal documents for submission, including electronic and hard copies, adhering to deadlines.
• · Monitor the status of proposals and update internal databases.
• · Assist in maintaining a repository of past project information and client testimonials to be used in proposals.
• · Maintain bid responses in database to ensure up-to-date and accurate content.
• · Coordinate and support meetings, perform scheduling, create review and other tasks at the direction of proposal manager and/or VP, Business Development.
• · Develop presentation decks to include compliance elements, timelines, assignment matrices, and debrief slides.
• · Support Business Development team with vendor registrations, prequalification questionnaires, and similar requests from clients and prospects.
• · Maintain access credentials for clients’ vendor systems. Ensure filing of registration documents for future reference.
• · Participate in maintaining master project resumes, working with various SMEs for details and updates.
• · Quick self-starter, team-oriented and able to work with different personalities and professional styles.
• · Attention to detail: Meticulous focus on accuracy and consistency in documents.
• Employment Eligibility Verification
• Must possess valid documentation to establish identity and U.S. employment eligibility.
• Security Requirements
• Submission to, and ability to pass, a thorough pre-employment background check by the required State Lottery and Intralot, Inc. is a requirement of employment. A pre-employment drug screening is also a requirement.
• Bally’s Intralot, Inc. is an Equal Opportunity Employer