Back Office Executive

Key Responsibilities

• Invoice Preparation and Management: Prepare and raise client invoices accurately and on time, ensuring that all invoices comply with agreed commercial terms.
• Offer Letter Coordination: Coordinate with the recruitment team to prepare and issue offer letters with accurate candidate details, compensation information, and other relevant terms.
• Payment Tracking: Maintain an updated tracker of invoices raised, payments received, and outstanding receivables.
• Payment Follow-ups: Follow up with clients regarding pending payments and flag overdue invoices to the relevant team members.
• Record Maintenance: Maintain organised records of invoices, payment receipts, offer letters, and related correspondence.
• Data Entry and Documentation: Ensure all financial and recruitment-related information is entered accurately into spreadsheets and internal trackers.
• Email Coordination: Handle routine email communication related to invoices, payment reminders, offer letters, and administrative requirements.
• Internal Coordination: Work closely with the recruitment and management teams to resolve discrepancies, obtain missing information, and ensure smooth back-office operations.
• Administrative Support: Assist with day-to-day operational tasks and ensure records are accurate, accessible, and up to date.
• Attention to Detail: Ability to verify numerical information, candidate details, invoice amounts, and documentation with a high degree of accuracy.
• Organisation: Strong ability to maintain records, manage trackers, prioritise tasks, and meet deadlines.
• Communication: Clear and professional written and verbal communication skills for coordinating with clients and internal teams.
• 0–1 year of experience in back-office operations, administration, data entry, billing, or a related role.
• Freshers with strong organisational and communication skills are encouraged to apply.
• Basic proficiency in spreadsheets, email, and standard office tools.
• Comfort working with numerical data, invoices, payment records, and formal documents.
• Ability to follow up consistently and handle routine responsibilities independently.
• A reliable, proactive, and responsible approach to work.

Must-Have Skills

Required Qualifications and Experience

Qualifications

• Key Responsibilities
• Invoice Preparation and Management: Prepare and raise client invoices accurately and on time, ensuring that all invoices comply with agreed commercial terms.
• Offer Letter Coordination: Coordinate with the recruitment team to prepare and issue offer letters with accurate candidate details, compensation information, and other relevant terms.
• Payment Tracking: Maintain an updated tracker of invoices raised, payments received, and outstanding receivables.
• Payment Follow-ups: Follow up with clients regarding pending payments and flag overdue invoices to the relevant team members.
• Record Maintenance: Maintain organised records of invoices, payment receipts, offer letters, and related correspondence.
• Data Entry and Documentation: Ensure all financial and recruitment-related information is entered accurately into spreadsheets and internal trackers.
• Email Coordination: Handle routine email communication related to invoices, payment reminders, offer letters, and administrative requirements.
• Internal Coordination: Work closely with the recruitment and management teams to resolve discrepancies, obtain missing information, and ensure smooth back-office operations.
• Administrative Support: Assist with day-to-day operational tasks and ensure records are accurate, accessible, and up to date.
• Must-Have Skills
• Attention to Detail: Ability to verify numerical information, candidate details, invoice amounts, and documentation with a high degree of accuracy.
• Organisation: Strong ability to maintain records, manage trackers, prioritise tasks, and meet deadlines.
• Communication: Clear and professional written and verbal communication skills for coordinating with clients and internal teams.
• Required Qualifications and Experience
• 0–1 year of experience in back-office operations, administration, data entry, billing, or a related role.
• Freshers with strong organisational and communication skills are encouraged to apply.
• Basic proficiency in spreadsheets, email, and standard office tools.
• Comfort working with numerical data, invoices, payment records, and formal documents.
• Ability to follow up consistently and handle routine responsibilities independently.
• A reliable, proactive, and responsible approach to work.