Aviation Procurement Specialist

Key Responsibilities

• Manage purchase orders from placement through delivery, including tracking open orders and following up on outstanding items.
• Source and purchase aircraft parts, engine components, materials, tooling, supplies, and services required for internal work orders, including hard-to-find, critical, and time-sensitive items.
• Communicate directly with vendors regarding pricing, availability, lead times, documentation, order status, and delivery requirements.
• Resolve purchasing issues, including delays, shortages, discrepancies, and documentation concerns. Identify, research, and establish relationships with new aerospace and aviation vendors while maintaining strong relationships with existing suppliers.
• Obtain and compare vendor quotes based on pricing, lead time, quality, documentation, and availability, and negotiate pricing, lead times, and purchasing terms when appropriate.
• Ensure parts and materials are sourced with the required documentation and traceability.
• Communicate potential material delays, shortages, or sourcing challenges to the appropriate teams.
• Maintain accurate purchasing records, vendor information, and purchase order documentation.
• Assist with evaluating vendor performance based on quality, pricing, responsiveness, and on-time delivery.
• Support inventory and purchasing initiatives as operational needs evolve.

Qualifications

• Previous aerospace, aviation, or MRO purchasing/procurement experience required .
• Previous experience as a Buyer, Purchaser, Procurement Specialist, or similar role.
• Experience sourcing aircraft, engine, APU, or other aerospace components and materials.
• Strong knowledge of purchase order management and vendor relations.
• Experience identifying and developing new suppliers and sourcing channels.
• Understanding of aviation part documentation, certifications, and traceability requirements.
• Strong negotiation, communication, and follow-up skills.
• Ability to manage multiple open purchase orders and changing priorities simultaneously.
• Strong attention to detail and organizational skills.
• Comfortable communicating and negotiating with vendors by phone and email.
• Proficiency with Microsoft Office, including Outlook and Excel.
• Experience with purchasing, inventory, ERP, or similar business systems.
• Ability to work independently while collaborating with production, operations, quality, and other departments.

Preferred Qualifications

• Experience purchasing parts for APUs, main engines, or aircraft component repair.
• Experience working within an FAA-certified repair station or aviation MRO environment.
• Familiarity with FAA as they relate to purchasing, supplier documentation, and traceability.
• Established knowledge of aerospace suppliers, vendors, and sourcing channels.
• Experience working in a fast-paced repair or production environment.

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