Associate, WPS Cost & Reporting

The Associate WPS Cost and Reporting is responsible for supporting cost analysis, reporting, and data management activities related to the Wage Protection System (WPS).

The role ensures accurate preparation of reports, monitoring of payroll-related costs, maintenance of records, and timely delivery of management information to support decision-making, compliance, and operational efficiency.

WPS Cost Tracking & Budget Control : Track costs are related to WPS.

Monitor Workplace Services expenses against approved budgets monthly.

Identify budget variances, abnormal cost movements, overspending risks, and areas requiring management attention.

Support cost-control initiatives by providing accurate visibility on actual spending versus budget.

Invoice Review & Payment Governance : Ensure invoices are accurate, complete, and properly approved before submission to Finance for payment processing.

Review supplier invoices and validate them against approved quotations, contracts, purchase orders, service confirmations, and required supporting documents Identify and escalate duplicate invoices, incorrect charges, missing approvals, or documentation gaps.

Follow up with suppliers, Procurement, Finance, and internal stakeholders to ensure timely payment closure and avoid unnecessary delays.

Supplier Spend Analysis & Cost Saving Support: Prepare supplier cost comparisons and quotation analysis for WPS-related services.

Track recurring supplier spend and highlight opportunities for cost reduction, rate negotiation, service consolidation, or improved commercial terms.

Maintain saving trackers showing identified savings, approved savings, and realized savings.

Support management decision-making by providing clear analysis on supplier cost trends and potential ROI.

Expense Compliance & Financial Control: Review WPS-related expenses to ensure alignment with company policies, approved budgets, agreed rates, and internal approval requirements.

Monitor travel, accommodation, petty cash, maintenance requests, service charges, and other operational expenses for compliance.

Flag out-of-policy spending, unusual expenses, missing approvals, or repeated cost exceptions.

Support stronger governance by reducing non-compliant, unnecessary, or avoidable expenses.

High-Quality Financial Reporting & Data Management: Prepare accurate WPS financial reports covering actual spend, budget utilization, pending invoices, supplier spend, savings achieved, cost variances, and key financial observations within the first week of each month, unless otherwise directed by management.

Ensure reports are clear, complete, accurate, and management-ready, with proper data validation before submission.

Maintain updated trackers for invoices, payments, approvals, supplier data, cost savings, and budget utilization.

Provide concise summaries, insights, and recommendations to support faster management decisions