Associate Director, Finance & Operations, India

Position summary

Finance and compliance

• Oversee financial management, accounting, payments, reporting systems, project budgets, obligations, burn rates, pipelines, and forecasts.
• Ensure compliance with FHI 360 and funder requirements for financial management, contracts, and procurement.
• Ensure applicable registration, taxation, audit, FCRA, and other legal compliance.
• Develop financial audits and controls, and facilitate external audits and resolution of audit or finance-review issues.

People and country-office operations

• Support staff planning, hiring, retention, and separation; oversee payroll, staff safety and security, and safeguarding adherence.
• Oversee administration and maintain a safe, efficient work environment for staff and consultants.
• Review and design workflows and implement process improvements for shared services, financial controls, and operational procedures.

Contracts, procurement, and partner support

• Support development and review of sub-agreements, contracts, and amendments awarded by the Country Office.
• Guide transparent, cost-effective procurement in accordance with thresholds and organizational guidance.
• Provide technical assistance to implementing partners and subcontractors on financial management and FHI 360 and donor policies.

Coordination and representation

• Coordinate with regional and headquarters staff on budgets, accounting and fiscal controls, and HR procedures for the India Office.
• Represent FHI 360 with donors, governments, vendors, agencies, sub-grantees, and subcontractors on shared-services matters.
• Communicate with funders on financial compliance and contribute to business and operational plans and portfolio growth.

Requirements

• Lead and manage the finance, contracts management, procurement, administration, HR, and IT functions for the India Country Office.
• Ensure financial management, contracts, and procurement comply with FHI 360 and funding-source policies and procedures.
• Oversee accounting, payments, reporting systems, project budgets, obligations, burn rates, and forecasts.
• Ensure applicable legal compliance, including registration, taxation, audits, and FCRA.
• Oversee HR planning and processes, payroll, staff safety and security, and safeguarding policy adherence.
• Design and improve workflows, procedures, and processes to strengthen efficiency, financial controls, and operations.
• Coordinate with regional and headquarters teams to implement budgets, accounting controls, and HR procedures.
• Provide financial management and policy guidance to implementing partners and subcontractors.