jazzhr
Assistante Administrative - Commis
WestGroupe
Quebec, CAN
Full-time
Entry · 0–2 years experience
Onsite
Discovered 5 days ago
sharepoint
Key Skills for This Role
sharepoint
Full Job Posting
Qualifications
- 0 à 2 ans d’expérience dans un rôle administratif, clérical ou de soutien
- Grande attention aux détails et précision
- Capacité à exécuter des tâches répétitives avec constance et rigueur
- Sens de l’organisation et capacité à suivre des processus structurés
- Connaissance de base de Microsoft 365 (Excel, Outlook, SharePoint)
- À l’aise avec la manipulation d’échantillons physiques et de matériaux produits
- _________________________________________________________________________________ Do you see yourself working for a family-operated business that focuses on the wellbeing of their employees? If you are looking for new challenges in a warm and dynamic environment with multiple benefits, then WestGroupe is the place for you! WestGroupe offers:
- Professional development opportunities
- Extra time off during the Christmas holidays
- Free optical frames & lenses
- Referral bonuses
- Health, dental, LTD and life insurance
- Multiple social events throughout the year
- Up to 5 sick/personal days per year
- Role Summary The Product Development Clerk provides clerical and administrative support to the Product Development team by handling high-volume data entry, sample preparation, and product organization tasks. This role is focused on executing routine, detail-oriented work to support the efficiency and accuracy of product operations.
- _________________________________________________________________________________
- Do you see yourself working for a family-operated business that focuses on the wellbeing of their employees? If you are looking for new challenges in a warm and dynamic environment with multiple benefits, then WestGroupe is the place for you!
- Role Summary
- The Product Development Clerk provides clerical and administrative support to the Product Development team by handling high-volume data entry, sample preparation, and product organization tasks. This role is focused on executing routine, detail-oriented work to support the efficiency and accuracy of product operations.
- 0–2 years of experience in clerical, administrative, or support roles.
- Strong attention to detail and accuracy.
- Ability to manage repetitive tasks with consistency and focus.
- Organized and able to follow structured processes.
- Basic proficiency in Microsoft 365 (Excel, Outlook, SharePoint).
- Comfortable working with physical samples and product materials.
- Key Responsibilities
- Product Data Entry & Maintenance
- Update and maintain product description sheets in SharePoint.
- Enter and update product information in internal systems as directed.
- Prepare and maintain monthly product information files for Customer Service and key accounts.
- Complete and update recurring templates such as Jobson Smart Submits.
- Sample Preparation & Shipping
- Prepare and coordinate shipment of product samples for Marketing, photography, and external partners.
- Create and process invoices for outgoing sample shipments.
- Track and organize outgoing samples to ensure proper documentation.
- Product Room & Asset Organization
- Maintain organization of the product room, including samples, frames, and materials.
- Manage and organize the acetate library, ensuring accessibility and accuracy.
- Assist with organizing and storing incoming product samples.
- Sales & Marketing Support (Execution)
- Prepare product kits, including Key account bags, for sales meetings and key accounts.
- Pull and assemble product samples and materials as requested.
- Support preparation of product-related assets for internal and external use.
- Image & Asset Verification (Clerical Review)
- Cross-check product images against physical samples or provided references.
- Identify and flag discrepancies or errors for review by the Product team.
Key Responsibilities
- Product Data Entry & Maintenance
- Update and maintain product description sheets in SharePoint.
- Enter and update product information in internal systems as directed.
- Prepare and maintain monthly product information files for Customer Service and key accounts.
- Complete and update recurring templates such as Jobson Smart Submits.
- Sample Preparation & Shipping
- Prepare and coordinate shipment of product samples for Marketing, photography, and external partners.
- Create and process invoices for outgoing sample shipments.
- Track and organize outgoing samples to ensure proper documentation.
- Product Room & Asset Organization
- Maintain organization of the product room, including samples, frames, and materials.
- Manage and organize the acetate library, ensuring accessibility and accuracy.
- Assist with organizing and storing incoming product samples.
- Sales & Marketing Support (Execution)
- Prepare product kits, including Key account bags, for sales meetings and key accounts.
- Pull and assemble product samples and materials as requested.
- Support preparation of product-related assets for internal and external use.
- Image & Asset Verification (Clerical Review)
- Cross-check product images against physical samples or provided references.
- Identify and flag discrepancies or errors for review by the Product team.
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