Assistant Vice President - Closed-Ended Funds

Overview

Role Overview

1. Fund Administration & Accounting

• Oversee full-cycle accounting for closed-ended funds, including:
• + Capital calls and distributions
• + NAV calculations and investor allocations
• + Carried interest and waterfall calculations
• Review financial statements in compliance with **IFRS / applicable GAAP**

2. Investor Services & Operations

• Oversee investor onboarding processes (KYC/AML documentation, FATCA/CRS compliance)
• Review investor notices, capital call and distribution notices
• Coordinate responses to investor queries in a timely manner
• Ensure seamless maintenance of investor registers and reporting data

3. Client Relationship Management

• Act as a key point of contact for clients and stakeholders
• Participate in regular client calls, board meetings, and reporting discussions
• Manage escalations, ensuring timely resolution and client satisfaction

4. Audit & Regulatory Compliance

• Coordinate with auditors and manage audit deliverables (PBC lists, supporting schedules)
• Review and validate compliance documentation prior to client correspondence
• Support regulatory reporting and filings where applicable

5. Process Improvement & Controls

• Identify and implement process improvements and automation initiatives
• Ensure adherence to SOPs and internal control frameworks
• Work with internal stakeholders (compliance, technology, onboarding teams) to streamline workflows
• Drive efficiency and reduce operational risk

Qualifications

• Bachelor’s degree in Finance / Accounting / Commerce
• Professional qualification preferred (ACCA / CPA / CA or equivalent)

Experience

• 6–8 years of experience in fund administration
• Strong exposure to **closed-ended funds (Private Equity / Real Estate)**
• Experience in managing complex fund structures and SPVs

Technical Skills

• Strong knowledge of:
• + Fund accounting (capital accounts, waterfalls, carried interest)
• + IFRS standards (particularly financial instruments and disclosures)
• + AML / KYC processes and regulatory requirements
• Familiarity with fund systems (e.g., eFront or similar platforms)

Core Competencies

• Strong client management and communication skills
• High attention to detail and accuracy
• Ability to manage multiple deadlines and prioritize effectively
• Problem-solving mindset with escalation handling experience
• Stakeholder management across multiple jurisdictions
• Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position.
• Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.