Assistant to Associate Dean (Appendix D/Temporary Assignment: October 2026 - September 2027)

Job Summary

Schedule and Assignment

• The assignment runs from October 2026 through September 2027.
• The schedule is Monday through Friday for 35 hours per week.

Workplace

• The home campuses are Fennell and IAHS, with hybrid work arrangements available.

Compensation

• The position is classified in Payband G with a start rate of $35.29 per hour, plus 8% in lieu of vacation and benefits.

Financial and Budget Support

• Reviews monthly expenses and forecast updates, investigates significant variances, and provides spending updates for department programs.
• Prepares and reconciles monthly journal entries, receipts, and financial transactions.
• Supports timesheet approvals, expense claims, professional development approvals, and Staffing Action Forms.
• Resolves issues involving encumbered contracts and replacement or recoverable part-time expenses.

Planning and Data Support

• Compiles and analyzes workload, performance, and efficiency reports to support resource planning.
• Plans course delivery and contract faculty allocations within the departmental annual budget.
• Provides program spending, labor-cost, and teaching-contract data to academic and corporate service areas.
• Maintains accurate communication and data flow among administrators, faculty, support staff, HR, payroll, and planning teams.

Office Administration

• Assists with new-hire orientation, interview panels, office procedures, and guidance for faculty and support staff.
• Maintains attendance records and supports accurate processing of departmental forms and correspondence.
• Coordinates office procedures and departmental communications systems, including process improvements across campuses.
• Responds to student inquiries and facilitates communication with the Associate Dean and program coordinators.

Requirements

• Availability to work Monday through Friday for 35 hours per week during the temporary assignment.