Assistant Program Manager

Virtual

Associate Program Manager will be responsible for assisting and contributing to planning meetings/incentives in an entry level and administrative role.

This role will work closely with clients and a team of program managers and report to the team operations manager.

Ensure accurate and timely data entry into Cvent

Manage website registration sites, databases and attendee management

Orchestrate Travel Arrangements for Attendees

Draft program documents and communication for programs

Draft Timelines for meetings and incentives

Prepare close out reports as it pertains to our client service requirements.

Draft Post Conference or Meeting History Reports

Begin reconciliation checklist coordination

Conduct file audit processes/procedures

Manage the expense reimbursement process and vendor payment requests

Negotiate agreements and terms with vendors for the health of the event budget

Demonstrate industry knowledge by contributing effective ideas

Travel onsite for program execution for meetings as needed

Independently manage limited scope programs

Perform other duties as assigned

Ability and willingness to work extended workdays and possible weekends

Accessible during acceptable working hours identified per project/program

Travel expectations – the potential of 5-10% or more of time annually

Frequent use of a computer and other office equipment

Ability to lift 20 lbs.

Frequent sitting, standing, and walking

Full-time