Assistant PRO

Job Brief: The incumbent is accountable for renewing the residency visas for existing employees and processing visas for new joiners.

They are also responsible for ensuring all company documents, including license registration and Ejari are done efficiently and in a

· Typing “first visit” (job offer, contract, pre-approval)

· Submission of job offer and payment for approval with MOHRE.

· Submission of contract with MOHRE

· Scheduling staff’s medical tests and coordinating with internal and external departments to ensure they are done in a timely manner.

· Make sure that the Emirates ID is received.

Renewal of Visas:

· Scheduling staff’s visas and medical tests and coordinating with internal and external departments to ensure they are done in a timely manner.

· Managing the renewals of all Labor Permits as per Trade licenses efficiently and in a timely manner.

· Ensuring all visas, medical and labor permits are up to date and arranging the renewals before the expiry.

· Typing and submitting the cancellation request with MOHRE.

· Follow up for regular updates on all work and migration standards from the government offices and informing the HR Department of any changes in the procedures and rules.

· Collecting and providing periodical updates from the government authorities on all Labor and immigration rules to keep the HR Department aware of the changes in the rules and procedures.

· Responding to staff queries on Visa/ Labor/ Passport related matters.

· Assisting in answering all general inquiries concerning labor and immigration matters.

· Adhere to all Zahrawi Policies & Procedures as applicable.

· Maintain records of personnel-related data on both paper and the database and ensure all employment requirements are met.

· Maintaining a database of all passports and residence visas by scanning all documents and directly updating the database when details change.

· Responsible for checking and collecting mail.

· Timely filing of the HR documents in the filter folder.

· Representing the company at different offices like Airport Embassies, Police Station, Ministries/Municipalities, and other government Departments when needed.

· Dealing promptly and productively on general enquiries about PRO functions.