Assistant Office Services Manager

About Us

Job Requirements

• Maintain effective written and oral communications with clients; Prioritize work and deploy staff as required to ensure customer needs are met in regards to on-time delivery of services and quality of work; Ensure all work standards are met on a consistent basis
• Mailroom services- oversee and assist as necessary with services provided Scan, sort, delivery of mail and packages throughout firm; vendor relations with major carriers on incoming/outgoing shipments (ie Fedex, UPS, USPS, etc.); creating labels, ordering supplies
• Scan, sort, delivery of mail and packages throughout firm; vendor relations with major carriers on incoming/outgoing shipments (ie Fedex, UPS, USPS, etc.); creating labels, ordering supplies
• Records Management- assist with and oversee scanning services provided Utilization of various scanners, scan client records according to SOP, manage proper quality control measures, file management- high attention to detail and sensitivity to confidentiality
• Utilization of various scanners, scan client records according to SOP, manage proper quality control measures, file management- high attention to detail and sensitivity to confidentiality
• Hospitality services- oversee and assist as necessary with services provided Conference room management Conference room scheduling; set-ups and break downs for meetings (ie arrange beverage stations, prepare coffee, drinks and food- coordinate catering upon request, arrange tables, cleanup, order supplies) Ensure site common areas and kitchen are maintained- (ie light cleaning of surfaces and area, order supplies for kitchen and office, inventory)
• Conference room management Conference room scheduling; set-ups and break downs for meetings (ie arrange beverage stations, prepare coffee, drinks and food- coordinate catering upon request, arrange tables, cleanup, order supplies)
• Conference room scheduling; set-ups and break downs for meetings (ie arrange beverage stations, prepare coffee, drinks and food- coordinate catering upon request, arrange tables, cleanup, order supplies)
• Ensure site common areas and kitchen are maintained- (ie light cleaning of surfaces and area, order supplies for kitchen and office, inventory)
• Insures maximization of productivity through efficient use of standard operating procedures; Develops new procedures to improve the operation of the sites and to lower operating costs

Qualifications

• High school diploma or equivalent (GED)
• Knowledge of Microsoft Office (Word & Excel) and familiarity with computer basics is preferred.
• Must have attention to detail and critically think through and resolve problems; Must have customer service skills and be able to maintain a consistent, high level of service
• Must have the ability to multi-task, manage multiple accounts and establish priorities
• A valid driver’s license and/or reliable transportation to and from work
• Lifting up to 55 pounds; Standing for long periods of time
• Willingness to cross-train for other job functions
• IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at [email protected].
• Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.
• IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status .
• Application deadline: 11/30/26