Assistant Manager / Manager- Governance. CDU7

Role Summary

Governance Data & Reporting

• Maintain and continuously improve the team's governance data registers, including action logs, decision trackers, approval matrices, and stakeholder engagement records.
• Produce regular governance reporting outputs (weekly, monthly, and ad hoc) for internal forums including the Project Control Group (PCG), N-1 Subcommittee, Stage Gate Review Panel (SGRP), and Development Committee.
• Consolidate and quality-assure data from multiple project streams into coherent reporting packs, ensuring accuracy, consistency, and alignment with approved frameworks.
• Track and report on delegations of authority (DoA) utilisation, approval pipeline status, and post-approval implementation against governance milestones.

Stakeholder Engagement Systems & Reporting

• Maintain the Sports BU Stakeholder Engagement Management System (SEMS), ensuring all engagement activities, commitments, and outcomes are accurately recorded and up to date.
• Produce stakeholder reporting dashboards and summaries that enable the team to track engagement progress against KPIs and commitments, including engagements with federations (FIFA, AFC, IOC) and government partners.
• Support the design and continuous improvement of data capture templates, workflows, and reporting tools to facilitate efficient stakeholder engagement tracking across the team.
• Coordinate with team members responsible for frontline stakeholder engagement to gather inputs and translate field activities into structured, reportable data.

Tools, Systems & Process Improvement

• Administer and develop SharePoint/Power Platform-based governance tools, including list management, form design, and automated workflows to support team reporting needs.
• Identify and implement process improvements to reduce manual effort in data collection and reporting, leveraging Microsoft 365 tools (Excel, Power BI, SharePoint, Teams).
• Prepare governance forum packs, presentations, and briefing materials drawing on data from multiple internal sources, ensuring materials are accurate and deadline-ready.
• Maintain version control and document management discipline across governance repositories.

Team Support & Coordination

• Support the Director and team leads with the preparation of executive-level governance deliverables including stage gate submissions, DoA proposals, and committee briefings.
• Coordinate cross-functional inputs required for governance submissions, liaising with project teams, commercial advisors, and delivery partners as required.
• Maintain and distribute action and decision registers following governance forum meetings, tracking accountability and escalating overdue items.

**Requirements** **Required Qualifications & Skills**

• Bachelor's degree in Business Administration, Project Management, Information Management, or a related discipline.
• 8-10 years of experience in a governance, PMO, project controls, or reporting function, preferably within large-scale infrastructure, real estate, or sports development environments.
• Advanced proficiency in Microsoft Excel (pivot tables, dashboards, complex formulas) and PowerPoint; working knowledge of Power BI or equivalent data visualisation tools.
• Experience administering or building SharePoint-based document management or reporting systems.
• Strong attention to detail with a demonstrated ability to manage multiple data streams and produce accurate, deadline-driven reporting.
• Excellent written communication skills in English; ability to distil complex information into clear governance outputs.
• Familiarity with delegation of authority frameworks, stage gate processes, or equivalent project approval mechanisms.

Preferred Qualifications & Skills

• Experience working within a giga-project, megaproject, or Vision 2030-aligned delivery environment in Saudi Arabia.
• Knowledge of stakeholder engagement management systems or CRM-style platforms used in a project governance context.
• Experience with Power Automate or Power Apps for workflow automation.
• Professional certification in project management (PMP, PRINCE2, or equivalent).