Assistant Fleet Officer
Role Overview
Provides operational and administrative support for company fleet, personnel assets, and camp facilities.
Coordinates vehicle compliance, fleet expenses, technical renewals, camp administration, worker records, and daily food supply.
Key Skills for This Role
Full Job Posting
Role purpose
Provides operational and administrative support for company fleet, personnel assets, and camp facilities.
Coordinates vehicle compliance, fleet expenses, technical renewals, camp administration, worker records, and daily food supply.
Vehicle registrations, insurance, and permits
- Maintain a 30-day look-ahead matrix for vehicle registration (Mulkiya) and insurance expiries.
- Obtain and compare insurance quotes, present options for approval, and coordinate policy issuance.
- Oversee vehicle inspections, ensure vehicles pass technical inspection, and arrange repairs and retesting when needed.
- Coordinate registration renewals and road permit requests and renewals through the PRO.
Fuel, fines, and compliance records
- Download weekly raw fuel consumption reports from the ADNOC Portal and allocate expenses to project codes and vehicle cost centers.
- Identify and verify purchases made using company fuel cards.
- Check Dubai and Abu Dhabi police and RTA portals for fines and black points; identify responsible drivers and submit documented salary deduction requests to HR.
- Track CICPA (CNIA) passes, driving licenses, and H2S and safety assessment certificates.
- Maintain physical and digital fleet asset files, including registration, insurance, TPI certificates, and service history.
Financial and database administration
- Enter fleet-related repair, spare-parts, and 3PL rental costs into the database daily.
- Manage departmental petty cash and process weekly replenishments with Accounts.
- Monitor monthly staff and labor accommodation rent and process ADDC, DEWA, and other electricity bills.
- Monitor Darb, Salik, Asateel, and GPS account balances and arrange timely recharges.
- Download periodic statements, reconcile transactions, and allocate costs to the appropriate vehicles, projects, and cost centers.
Fleet and camp operations
- Collect and reconcile project site timesheets for rental fleets and submit them to suppliers.
- Carry out assigned field missions, site visits, and emergency tasks.
- Support daily camp administration and coordinate operational requirements with camp facility personnel.
- Maintain accurate worker check-in and check-out records and communicate workforce movements to relevant departments.
- Coordinate daily food quantities and delivery schedules with the camp facility and report shortages or service issues.
Work location
- Work location is in person.
Requirements
- Work in person.
- Coordinate with the PRO, insurance providers, project teams, suppliers, HR, Accounts, and camp facility personnel as part of the role.
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