oracle
Assistant Facility Manager
Newmark
Egg Harbor City, USA
Full-time
Manager · 3+ years experience
Onsite
Discovered 6 days ago
Communication
Role Overview
Newmark is seeking an experienced facilities professional to provide day-to-day operational support for a GDIT facility in Egg Harbor Township, with occasional support to a nearby GDIT warehouse.
The Assistant Facility Manager will serve as a primary on-site facilities resource and work closely with GDIT stakeholders, property management, landlords, vendors, and Newmark leadership to maintain a safe, reliable, well-maintained workplace.
The successful candidate will combine strong customer service and organizational skills with practical knowledge of commercial building systems, particularly HVAC and Building Automation/Building Management Systems (BAS/BMS).
The role requires sound judgment, independent follow-through, effective vendor coordination, and the ability to perform minor non-licensed maintenance tasks when appropriate.
Key Skills for This Role
Communication
Full Job Posting
Qualifications
- Required
- Minimum 3 years of progressively responsible experience in facilities coordination, facilities management, building operations, building engineering support, or a related field.
- Bachelor's degree or equivalent combination of relevant education, technical training, and practical facilities experience.
- Working knowledge of commercial HVAC and mechanical building systems and general knowledge of commercial electrical systems sufficient to assess issues and coordinate qualified repairs.
- Strong customer-service, vendor-management, troubleshooting, organizational, and follow-through skills.
- Ability to manage multiple priorities with limited supervision and determine when an issue requires escalation or specialized technical support.
- Strong written and verbal communication skills and the ability to interact professionally with client stakeholders, occupants, property management, vendors, and technical personnel.
- Proficiency with Microsoft 365 applications and the ability to learn Newmark and GDIT facility-management systems.
- Ability to satisfy applicable Newmark background requirements and GDIT site-access/badging requirements.
- Preferred
- Experience operating or monitoring BAS/BMS platforms, including alarms, trends, and setpoint management.
- Experience with CMMS/work-order systems, preventive maintenance, and asset-management data.
- Experience supporting commercial office, government-contractor, mission-critical, research/technical, or secure operating environments.
- Technical education or training in HVAC, electrical, mechanical systems, building automation, facilities management, or a related discipline.
- Project-management experience and/or IFMA FMP/CFM, trade credentials, or other facilities-related professional certifications.
- Physical Requirements
- With or without reasonable accommodation, the employee must be able to perform the essential functions of this site-based facilities role, including the following:
- Regularly walk and stand throughout the facility and access building, mechanical, utility, and equipment areas.
- Safely climb ladders and stairs as required to inspect or access building systems and equipment.
- Bend, stoop, kneel, crouch, reach, and work in areas with limited access when necessary.
- Safely use basic hand tools and perform minor non-licensed maintenance activities.
- Lift, carry, move, or position facility supplies, tools, and equipment as required by the work and consistent with Newmark safety practices.
- Access rooftop, mechanical, electrical, exterior, and other building-service areas when required and permitted.
- Respond to facility conditions that may require extended walking, standing, or physical activity.
- Work Schedule: This is a full-time, five-day-per-week on-site position. Occasional local travel to a nearby GDIT warehouse or other supported location may be required.
- Working Conditions: Normal working conditions with the absence of disagreeable elements
- Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.
- Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.
Responsibilities
- Support the day-to-day operational management of the facility and nearby warehouse, maintaining a high standard of quality and responsiveness.
- Conduct routine facility inspections / Management by Walking Around (MBWA), identify deficiencies, initiate corrective action, and track open issues through completion.
- Monitor and support commercial HVAC, mechanical, electrical, and related building systems; assess issues, gather relevant information, and engage qualified service providers when required.
- Become proficient with the site BAS/BMS to monitor equipment, temperatures, alarms, trends, and operating conditions and make authorized adjustments as appropriate.
- Receive, dispatch, document, update, and close service requests using FAMIS360 or other designated work-order/CMMS systems; support preventive-maintenance and asset-data accuracy.
- Coordinate and monitor vendors and contractors for HVAC, electrical, plumbing, life-safety, general maintenance, and related services, including access, scheduling, proposals, repairs, performance, and completion verification.
- Maintain effective working relationships with GDIT stakeholders, occupants, landlords/property management, contractors, and Newmark personnel; provide timely, accurate status updates and follow-through.
- Understand landlord-versus-tenant maintenance responsibilities and coordinate or escalate issues in accordance with lease obligations and account procedures.
- Perform minor facility maintenance that does not require a licensed trade, such as lamp replacement, minor door/hardware adjustments, hanging signage/pictures, and other basic facility tasks.
- Support facility incidents and emergencies involving HVAC, power, water, life-safety systems, or other building infrastructure; coordinate response, escalation, communication, documentation, and follow-up through resolution.
- Coordinate small facility repairs, moves, and improvement projects, including contractor walkthroughs, scope development, pricing, scheduling, execution, punch-list activities, and closeout; escalate complex or multi-trade work to the appropriate project-management resource.
- Assist with purchase orders, vendor proposals, invoices, operating budgets, forecasting, variance reporting, and cost-control activities as required.
- Maintain accurate site documentation, vendor and emergency contacts, service information, inspection records, escalation procedures, and other information needed for operational continuity.
- Comply with all Newmark and GDIT safety, security, badging, access-control, confidentiality, and applicable regulatory requirements.
- May require additional work outside normal business hours, including overtime and/or on-call response based on operational needs. Perform other duties as assigned.
Preferred Qualifications
- Preferred
About Newmark
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Newmark
Pre-Law Clerk
New York City, USA
Discovered TodayFull-time
Pre-Law Clerk
New York City, USA
Discovered TodayFull-time
Development Manager
New York City, USA
Discovered 2 days agoFull-time
Development Manager
New York City, USA
Discovered 2 days agoFull-time
Accounting Manager
Memphis, USA
Discovered 3 days agoFull-time
Oracle HCM Techno-Functional Architect
New York City, USA
Discovered 3 days agoFull-time
Accounting Manager
Memphis, USA
Discovered 3 days agoFull-time
Managing Director
San Francisco, USA
Discovered 3 days agoFull-time