Assistant Facility Manager

Assist with day-to-day tasks across the portfolio such as maintenance follow-up, vendor service coordination, asset tracking, facility condition assessment documentation, and branch support

Act as an on-site or first-line point of contact for routine branch questions, logging issues and routing to the Facility Manager(s) as needed

Support the Chief Engineer, Facility Coordinator, and Mobile Facility Technicians with scheduling, task tracking, and follow-up; assist third-party providers with site access, information, and logistics

Enter and maintain data in the CMMS, asset registers, and work-order system; pull reports and spend summaries for the Facility Manager's budget and forecasting work

Conduct routine vendor check-ins and document service delivery against standards; flag discrepancies

Assist in assembling KPI data, meeting materials, and risk-item tracking for quarterly business reviews led by the Facility Manager

Provide administrative and logistical support for project scoping and bid review; perform or oversee minor repair tasks directly under guidance

Develop and execute plans to increase program efficiency while maintaining service quality

Identify key metrics and performance indicators to support the continuous improvement and expansion of services

Decisions and recommendations reflect YMCA mission, member experience, safety, business continuity, and stewardship of nonprofit resources

Bachelor’s degree or equivalent experience; 3+ years of facilities, property, engineering, or portfolio operations experience, including team and vendor leadership

Experience managing maintenance schedules, work order workflow, and working with third-party contractors and vendors

Highly organized, detail-oriented, calm under urgency, and able to challenge incomplete information before dispatch or closeout

Works in active community, youth, fitness, office, early-learning, and aquatics environments. Must comply with YMCA safety, access, background-check, conduct, confidentiality, and emergency-response requirements. Local travel and after-hours escalation availability are required.

Make your next move an expert one and join us as we lead the industry into the future.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Applications will be accepted on an ongoing basis.

Direct applicants only please, no agencies.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact [email protected] for assistance.