Assistant, Engineering Office
Role Overview
Provides administrative and secretarial support to TTC’s Signals/Electrical/Communications Electrical Engineering section.
Temporary position for 12 months; hybrid work approach; 35 hours per week, day shift, with weekends off.
Key Skills for This Role
Full Job Posting
Role overview
Provides administrative and secretarial support to TTC’s Signals/Electrical/Communications Electrical Engineering section.
Temporary position for 12 months; hybrid work approach; 35 hours per week, day shift, with weekends off.
Administrative and coordination duties
- Support section staff and prepare or edit correspondence, reports, presentations, charts, specifications, and other documents.
- Compile and coordinate correspondence and data; administer computer procurements and maintain centralized financial-documentation records.
- Order and check materials, reconcile purchase statements, coordinate passes and claims, and maintain office supplies and equipment.
- Coordinate Maximo key requests, training schedules, attendance records, job assignments, and project schedules.
- Maintain safety-equipment inventory and organize safety statistics, minutes, inspection reports, investigations, and injury reports.
- Promote an inclusive, respectful, accessible work and service environment.
Qualifications
- Secondary school education in office administration and relevant work experience, or equivalent education, training, and experience.
- Knowledge of business administration, office methods and equipment, and research methods.
- Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Access.
- Basic math and keyboarding skills; excellent grammar, punctuation, and spelling.
- Strong organization and interpersonal, verbal, and written communication skills.
- Technical records management, engineering disciplines, and technical terminology are assets.
Skills
- Plan and organize activities and projects; create and manage records; use office software and technology; maintain historical documentation.
Benefits and work approach
- TTC describes a flexible hybrid work approach, pension plan, health and dental coverage, and professional development opportunities.
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