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Assistant Director, Post Award

Villanova University
Pennsylvania, USA
Full-time
Senior Level
Onsite
USD 82400-103000 yearly
Discovered 1 months ago

Full Job Posting

Position Summary

  • Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
  • Villanova has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News & World Report’s 2025 “Best Colleges” rankings is another indication of the University’s continued prominence and forward momentum.
  • Villanova’s most precious asset is our people . As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more .

Duties And Responsibilities

  • Supervise and mentor post-award administrators and support staff
  • Establish workload distribution, performance expectations, and training plans
  • Promote a culture of compliance, accountability, and customer service across post award team
  • Lead process improvement initiatives, including the standardization and implementation of operating procedures; assess and strengthen post-award policies, procedures, and internal controls
  • Work closely with Assistant Director, Pre-Award, to ensure smooth and efficient transition from pre-award to post-award
  • Work closely with Director to monitor award growth, risk exposure, compliance trends, gaps in infrastructure, weaknesses and deficiencies in internal controls; recommend operational improvements
  • Review proposal budgets and budget justifications prior to submission to ensure costs are allowable and sufficiently justified
  • Oversee award setup, account establishment, and budget allocation
  • Monitor expenditures for allowability, allocability, and reasonableness and consistency with institutional policies
  • Review and approve cost transfers/labor re-distributions, rebudgeting, and no-cost extensions consistent with both institutional and federal policies
  • Ensure timely submission of all required non-financial reports\
  • Coordinate award closeout activities
  • Ensure compliance with institutional policies, federal regulations, sponsor terms and conditions
  • Interface with sponsors when there are questions related to guidelines, regulations and compliance issues. Remain current on changes to federal, state, and institutional policies and procedures. Work with OG&C leadership and staff on how to best implement and maintain compliance function
  • Oversee effort commitments and serve as main point of contact for the Research Accounting Office for effort certification
  • Provide guidance on allowable costs, prior approvals, and audit readiness;
  • Support the OG&C Director in responding to internal and external audit requests
  • Establish standards for document retention in institutional award records. Monitor records for completeness and accuracy. Perform regular audits of dashboard data and correct/update as needed.
  • Monitor OG&C website to ensure resources are accurate and up to date.
  • Build relationships with individuals and areas across the University engaged with sponsored projects. Participate in various University committees and ad-hoc working groups related to sponsored projects matters.
  • Perform other duties and assist with special projects as assigned.

Minimum Qualifications

  • Bachelor’s degree required,
  • At least 5 years’ experience working directly with sponsored awards and contracts in Higher Ed setting.
  • Attention to detail required.
  • Ability to work independently and prioritize workload.
  • Excellent written and verbal communication skills; ability to translate complex requirements into simple and actionable recommendations.
  • Possess critical thinking and strategic problem-solving skills.
  • Maintain discretion and confidentiality in all professional matters.
  • Friendly and supportive demeanor, and ability to communicate clearly and professionally.
  • Thorough and demonstrated understanding of federal grant regulations and their implementation in the higher education setting.
  • Ability to understand contractual requirements.
  • Ability to apply federal and sponsor regulations to financial transactions, sponsored award budgets and sponsored award proposal content.
  • Supervisory or team leadership experience.
  • Process improvement mindset.
  • Fluency in Microsoft Office suite.

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