Airport Emergency Planning Officer

Job Details

Department Emergency Planning & Business Continuity

Emergency Preparedness And Planning

• Assist in reviewing and updating the Airport Emergency Plan (AEP) and its annexes.
• Coordinate with departments to collect input for updates to response procedures.
• Maintain up-to-date emergency contact lists and response roles.
• Track document revisions and version histories in the Document Management System (DMS).
• Prepare and distribute planning materials to internal stakeholders.

Business Continuity Management

• Support the documentation and maintenance of departmental Business Continuity Plans (BCPs).
• Assist in compiling data for Business Impact Analyses (BIA).
• Coordinate with business units to gather inputs for continuity planning updates.
• Help monitor plan review schedules and ensure timely updates.
• Maintain an inventory of critical functions, assets, and continuity resources.

Crisis Management

• Assist in maintaining and updating Crisis Management Plans in line with GCAA and ICAO requirements.
• Support setup and documentation flow within the Emergency Operations Centre (EOC) during crises.
• Record decisions, actions, and communications during crisis events for official logs.
• Assist in coordination with internal and external stakeholders during crisis simulations or real events.
• Support documentation of corrective actions identified in post-crisis reviews.
• Training and Drills
• Support the planning and scheduling of emergency exercises (e.g., TTX, partial, full-scale).
• Prepare training materials, attendance records, and evaluation forms.
• Document lessons learned and assist in preparing drill reports.
• Coordinate logistics for drills, including room bookings, notifications, and documentation.
• Track training compliance for emergency team members.

Risk Assessment And Mitigation

• Assist in collecting and organizing data for risk assessments and HIRAs.
• Maintain a risk register and track mitigation actions in documentation.
• Support workshops and meetings related to risk identification.
• Ensure risk documentation is reviewed and properly archived.
• Align risk inputs with updates to AEP and BCPs.

Regulatory Compliance And Documentation

• Ensure documents comply with GCAA CAR Part IX/X, ICAO Annex 14/19, and internal standards.
• Track regulatory submission timelines and maintain approval records.
• Maintain version control logs, change histories, and audit-ready document folders.
• Assist with the preparation of compliance reports and inspection support materials.
• Format and organize documents to meet GCAA formatting requirements.

Incident Management And Response

• Provide administrative support during incident activation (EOC setup, documentation, etc.).
• Record actions, decisions, and communications in real-time for post-incident reviews.
• Archive incident reports, logs, and debrief documents.
• Assist in implementing updates to plans based on incident outcomes.
• Prepare documentation packages for internal and regulatory debriefs.

Financial

• Assist in tracking and organizing financial records related to emergency planning projects.
• Maintain procurement records for training, software, or emergency response tools.
• Support budget documentation for drills, continuity tools, and consulting services.
• File invoices, quotations, and expenditure approvals in line with finance procedures.
• Help prepare financial summaries for internal reporting or audit purposes.

Others

• Perform any additional duties assigned by the AEP and BCP Manager or airport leadership.

All Departments

Consultants, Auditors

Qualifications