Advisor, Faculty Information Systems

Role overview

Primary responsibilities

• Manage faculty information systems, including course assignments, academic staff contracts and transactions, troubleshooting, and user access.
• Prepare academic staff employment letters and attestations; maintain seniority entries and reports.
• Facilitate automated payments, verify system parameters and data, make UNITY entries, and produce reports for collective agreement deadlines and office support.
• Confirm eligibility and classification changes; compile and analyze academic staff data and ensure data integrity.
• Assess end-user training needs, deliver workshops, and prepare system-module training materials.
• Prepare correspondence about procedures and deadlines; improve processes and support labour relations and union negotiations.
• Communicate policies and procedures, maintain SharePoint sites and webpages, allocate reserve courses, and manage access to related systems and calendars.

Qualifications

• Bachelor’s degree in a related field and two to four years of information-systems experience in a unionized environment.
• Knowledge of academic infrastructure, academic administrative practices, and regulations.
• English proficiency Level 4 and French proficiency Level 3 in spoken and written forms.
• Advanced Excel skills, intermediate Word skills, good database application knowledge, and experience with systems transactions.
• Able to meet strict deadlines, work under pressure, organize and prioritize, communicate well, work independently and in a team, and maintain confidentiality.
• Knowledge of academic union collective agreements is an asset; FRIS expertise, SAP HRIS familiarity, and knowledge of other HR and budget information systems are assets.

Salary

• Salary is $86,159.93–$102,917.74 per annum.

Application information

• Posting deadline is November 17, 2026; applicants are encouraged to include a cover letter describing their interest and fit.