Administrator
Skills
About This Role
Funcon
- To Keep official records and executes administrave works and policies determined by
- management or in conjuncon with other responsible persons.
- To ensure smooth communicaon between the customers and/or employees of the Lab.
- To assist the Supervisor/Lab manager in the monitoring and implementaon of the Quality
- System of the company.
- To ensure that the administraon of personnel and equipment are in line with company
- procedures.
- Dues and Responsibilie
- s:
- Receives new items/equipment; logging and tagging/update inventory.
- To manage budgets, track expenses, and process invoices by collaborang with the finance
department
- .
- Respond to and manage all incoming and outgoing communicaon, including emails, phone
- calls, and leters.
- Review and prepare contracts, variaons, and claims.
- Monitor and report project progress, idenfying and addressing issues proacvely.
- Follows up transfer/damaged equipment and reports them to the Supervisor/Heads of Divisions/
- Lab Manager.
- Assures the maintenance schedule of equipment (in coordinaon with the Supervisor/Heads of
- Divisions/ Lab Manager.
- Assures the tagging of all equipment (serial number and calibraon).
- Conducts fortnight backup for the central lab, Head office and site labs.
- Assures the safety of server folders in coordinaon with the QM.
- Reports and checks up on the saving of reports; serial numbers and data entries
- Checks the filing of RPS; Incomings; Outgoings
- Checks and assures the daily check on balances; curing tank
- temperature and humidity; locaon of cylinders in the curing tank;
- log book tagging of received samples; log books for deliveries
- (Reports, and invoices, etc.); log book of interoffice deliveries.
- Conducts weekly audits in the Central and site labs as scheduled by the QM and Supervisor/Lab
- manager.
- Assures the implementaon of safety in the company premises with coordinaon with
- Supervisor/Lab Manager.
- Conducts Internal ISO audits in coordinaon with Quality Manager.
- Maintains, monitors, and directs staonary in the central lab.
- Takes and transcribes dictaon, and composes and prepares all correspondence.
- Creates and maintains database and spreadsheet files.
- Follows up maintenance contracts and coordinates maintenance visits related to office tools and
- equipment.
- Other dues as assigned.
Requirements
- Bachelor’s degree in Business Administraon, Computer Sciences or Quanty Surveying.
- A minimum of 02 years of proven experience in a similar role.
- Outstanding verbal and writen communicaon skills.
- Solid problem-solving and team management abilies.
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