Administrator

Job Purpose

Key Accountabilities

• Maintain project documents, including contracts, permits, and reports, for accuracy and accessibility.
• Track project timelines and milestones to support timely delivery.
• Monitor budgets, record expenses, and maintain financial records.
• Liaise with contractors, suppliers, and external stakeholders on materials and services.
• Prepare project status updates and organize meetings, agendas, minutes, and follow-up actions.
• Support compliance with health, safety, and environmental regulations.
• Manage purchase orders, invoice processing, and procurement approvals.
• Help identify risks and support mitigation strategies.
• Track scope changes and communicate modifications to relevant parties.
• Facilitate communication between internal teams and external stakeholders.
• Support project handover and closeout by completing final deliverables and documentation.

Qualifications and Experience

• Diploma in a relevant field.
• Two to three years of relevant work experience.
• Experience managing project documentation, scheduling, and communication for smooth project execution.
• Familiarity with construction or fit-out processes, regulations, and project management tools.

Technical Competencies

• Skilled in documentation management, including contracts, RFIs, and change orders.

Working Conditions

• The role is performed 100% indoors at the project base.