Administrator

Role summary

Administrative and office operations

• Supervise day-to-day department operations and staff, and assist with daily clerical tasks.
• Answer calls, provide information, and redirect calls as needed.
• Maintain office supplies and equipment, and order stationery and supplies.
• Plan and promote meetings, conferences, interviews, orientations, training sessions, and other office events.

Leadership and meeting support

• Prepare meetings and teleconferences and facilitate recording, transcription, and distribution of minutes and action items.
• Review and distribute leadership reports, updates, and other business content accurately and on time.
• Support annual leadership meetings, including supporter, membership business, and strategic planning meetings.
• Prepare and edit correspondence, communications, presentations, and other documents; oversee new staff orientation and training resources.

Records and HSE

• Maintain accurate policy and procedure manuals and self-audit materials in line with leadership approvals and changing needs.
• Support HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution under company and IMS policies.

Experience and education

• At least 5 years of working experience, including 3 years of relevant experience.
• A bachelor's degree in Business Administration or a related field.
• Two years of GCC experience is a plus.

Knowledge and skills

• Knowledge of office management systems and procedures.
• Excellent working knowledge of written and spoken English.
• High proficiency in computer office applications, including MS Excel and Word.
• ERP knowledge is required for success; SAP functional skills are mentioned.
• Strong time management, multitasking, prioritization, problem-solving, communication, organization, planning, and attention to detail.

Competencies and administrative tools