Administrative Support Officer (Supplemental Workforce - Third Party Contract)

Overview

Key Accountabilities

• Manage the Director’s calendar, respond to inquiries as appropriate, and provide administrative support by presenting information on projects and services, including explaining technical capabilities in a clear and accessible manner.
• Conduct research and gather relevant data related to meeting discussions to ensure proper understanding of issues and follow up as required.
• Support the preparation of the Department’s annual budget plan.
• Process purchase requisitions (PRs) through SAP.
• Submit travel requests and process expense settlements for the Director’s official missions.
• Draft and finalize correspondence and documentation for the Director’s review and approval via DocuSign.
• Assist in coordinating, reviewing, and finalizing reports submitted to BED.
• Support division heads in the preparation of presentations.
• Assist the team in planning and organizing events, workshops, and capacity development activities.
• Organize and streamline workflows to ensure an efficient and productive work environment.
• Manage the SBCP dashboard within the Jira system.
• Serve as the focal point for stakeholders and employees regarding system-related matters.
• Perform any other duties as assigned by the Director, SBCP.

Academic And Professional Qualification

• Bachelor’s degree in Business Administration, Management, Public Administration, or a related field.
• Minimum of 2–4 years of relevant experience in executive or administrative support.
• Professional certification in administration or project management (e.g., CAPM, PMP, or equivalent) is an advantage.

Key Skills & Necessary Knowledge

• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Professional drafting of correspondence and reports
• Stakeholder coordination and interpersonal skills
• Research and analytical abilities
• Attention to detail and ability to handle confidential information
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Working knowledge of SAP and Jira systems
• Understanding of budgeting and procurement processes

About Application Process

• If you meet the criteria and you are enthusiastic about the role, we would welcome your application.
• To complete the application you would need the following document(s):
• Resume/CV
• Copy of passport
• Academic certificate
• The Islamic Development Bank (IsDB) does not ask for payments of any kind from applicants throughout the recruitment process (job application, CV review, interview meeting, and final processing of applications).
• In addition, the IsDB does not request information on applicants’ bank accounts.
• The IsDB declines all responsibility for the fraudulent publications of job posts or job offers in its name or, in general, for the fraudulent use of its name in any way whatsoever.