Administrative Support Assistant

Job Purpose

Key Responsibilities

• Provide administrative support and assist the Admin Manager in daily operational tasks.
• Coordinate closely with the Admin Manager to manage priorities, track tasks, and ensure timely completion.
• Handle incoming and outgoing shipments, deliveries, and office materials efficiently.
• Represent the company when required with banks, government entities, and external service providers.
• Manage petty cash and temporary financial advances with accuracy and accountability.
• Prepare presentations, reports, and official correspondence in both
• Arabic and English
• .
• Monitor and maintain office supplies to ensure continuous availability.
• Support employees with administrative services such as transportation, hotel bookings, travel tickets, and visa processes.
• Organize and maintain filing systems, records, and documentation in line with company standards.
• Assist in coordinating logistics for events, meetings, and operational activities (e.g., maintenance and facility management).
• Attend meetings or events when assigned and prepare reports within 48 hours.
• Obtain quotations from vendors and support cost-effective purchasing decisions.
• Follow up with logistics staff to ensure tasks are completed on time.
• Perform
• occasional field/out-of-office tasks
• , such as visiting government offices or handling external administrative errands.

Qualifications & Experience

• Diploma or Bachelor’s degree in Business Administration or a related field.
• **0–2 years of experience**
• in an administrative or similar role.
• Suitable for
• entry-level to early-career candidates.

Technical Skills

• Good knowledge and proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to use technology to improve efficiency.

Communication Skills

• Good written and verbal communication skills.
• Ability to communicate in
• Arabic and English
• .

Organizational Skills

• Ability to manage multiple tasks and prioritize effectively.
• Attention to detail in handling records and documentation.
• Good organizational and time management skills.

Additional Requirements

• This is a
• Beginner to Intermediate role
• , ideal for candidates starting or developing their careers.
• Requires flexibility for occasional fieldwork and external errands, including visits to government entities and service providers.