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Administrative Specialist

ATI
Washington, USA
Full-time
Mid
Onsite
$60,000 - $67,500 / year
Discovered Today

Full Job Posting

Duties and Responsibilities

  • The Administrative Specialist will provide a variety of tasks in the administrative management of a Government office. Duties may include, but not be limited to, the following:
  • Composes correspondence for signature, refers other documents to appropriate staff for action, and follows-up on such material as may be necessary;
  • Greet visitors, receives, and directs calls to relevant staff members;
  • Follows up and ensures outstanding issues are addressed;
  • Reviews outgoing correspondence for compliance with established policy and consistency with organizational procedures;
  • As requested, makes searches for information, compiles data, and forwards information as appropriate;
  • Assembles information to be used for reports or responses to inquiries and composes correspondence;
  • Ensures that all documents are well-written, in proper format, timely, complete, and fully coordinates with other affected organizations;
  • Prepares and files meeting minutes, presentations, and reporting documents;
  • Utilizes Power Point and Excel computer software in order to accurately prepare files, charts, and slides for high level managerial presentations, budget presentations, management and training seminars;
  • Coordinates and consults with technical employees and managers across divisional lines;
  • Gathers information, identifies and analyzes issues, and develops recommendations to resolve problems and situations in workflow, work distribution, and organizational administration;
  • Assists with procurement tasks for the office, prepares procurement requests, and prepares and reviews purchase orders for supplies necessary for the effective functioning of the office; and
  • Coordinates property management to ensure non-expendable property is labeled and accounted for, submits purchase requests for contract services through the automated procurement request system, and completes annual property reports;
  • Required Qualifications and Experience
  • Must be eligible to obtain and maintain clearance; Candidate must be able to work independently in a secure or sensitive environment;
  • Minimum five (5) years increasingly responsible administrative assistant/secretarial experience (preferably includes two years to executive level management);
  • Bachelor’s degree in Business Administration or related field is preferred;
  • Excellent communication skills, both verbally and in writing;
  • Ability to manage dynamic calendars for management including event planning with external vendors;
  • Intermediate to advanced skills in using a variety of office automation software programs such as email, word processing, spreadsheet, and slide presentation (MS Office Suite); and
  • Experience with contract document management or financial management is desirable but not required.
  • Job Type: Full-time
  • Pay Range: $60,000 - $67,500/year depending on experience
  • Location: Washington, DC
  • Working Hours: Normal Work Hours – Monday – Friday (anticipate 40 per week).

Qualifications

  • Experience with contract document management or financial management is desirable but not required.

Preferred Qualifications

  • Bachelor’s degree in Business Administration or related field is preferred;

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