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Administrative Specialist - Temporary

Wood
Newfoundland and Labrador, CAN
Full-time
Mid · 5+ years experience
Onsite
Discovered 5 days ago
Communication

Full Job Posting

Qualifications

  • A High School Graduate with a minimum of 2 years post-secondary program in secretarial science or office administration. Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities has been achieved will also be considered
  • 5+ years' experience in general office operations and procedures (preferable, front desk reception)
  • Excellent interpersonal and communication skills
  • Strong user of Microsoft Office applications
  • Able to quickly learn in-house applications and systems
  • Ability to work under pressure in an environment which expects the highest levels of customer service, confidentiality and ethical behaviours
  • Prioritize work flow in a fast paced work environment
  • Provide direct support to project managers
  • Initiative and able to operate independently with limited supervision
  • Excellent time management and organizational abilities
  • Able to multitask in a fast paced environment
  • Must be eligible to work in Canada without sponsorship

Responsibilities

  • Provide support to other team members in the preparation, data entry, editing and proofreading correspondence, invoices, presentations, brochures, publications, reports and related material
  • Route calls and handle phone messages
  • Ensure all visitors are greeted in a friendly professional manner, provide visitors pass and administer visitor safety orientation
  • Answer general inquiries on company or direct to appropriate department
  • Coordinate mail flow in and out of office
  • Distribute faxes via email
  • Complete new hire communication, including employee photos and welcome details throughout internal communication distribution list
  • Maintain the stationary storage room ensuring appropriate stock is available
  • Maintain vacation register
  • Facilitate building access cards
  • Ensure reception area is clean and tidy at all times
  • Coordinate the various corporate contracts (i.e. copiers, janitorial, maintenance, recycling, mail couriers, water supplier, coffee supplier, furniture repair, postage machine maintenance, vending machines, office supplies, building facilities management)
  • Set up employees workstations (i.e. monitors, docking station, camera, etc.)

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