Administrative Specialist

Role Overview

Key Responsibilities

• Prepare, organize, and update contracts, agreements, official letters, and legal documents.
• Review documents to ensure required information, signatures, dates, and supporting documents are complete.
• Maintain accurate and up-to-date physical and digital records of contracts, licenses, and official documents.
• Track contract renewals, document expiry dates, and pending approvals, and follow up with relevant departments.
• Coordinate the signature and approval process for contracts and official documents.
• Assist in collecting and submitting required documents through Saudi government platforms including Qiwa, GOSI, MHRSD, and Najiz under supervision.
• Support the preparation of government and regulatory documentation and follow up on submission status.
• Prepare basic legal and administrative correspondence based on approved templates and instructions.
• Coordinate with HR, Finance, Operations, and other departments to collect information and documents required for legal and administrative matters.
• Maintain the confidentiality and proper filing of sensitive legal and company documents.
• Prepare basic tracking sheets and reports for contracts, documents, renewals, and pending legal/administrative actions.
• Support the team with other legal and administrative tasks as assigned.

Requirements

• Bachelor's degree in Law.
• Fresh graduates.
• Saudi National.
• Good command of Arabic and English, written and spoken.
• Good knowledge of Microsoft Office, especially Word and Excel.
• Strong organizational and communication skills.
• Good attention to detail and follow-up skills.
• Willingness to learn and develop professionally.
• Ability to work effectively both independently and as part of a team.

About Khayira