Administrative Specialist

Role overview

Responsibilities

• Prepare and update contracts, agreements, official letters, and legal documents; review them for completeness.
• Maintain physical and digital records of contracts, licenses, and official documents.
• Track renewals, expirations, pending approvals, and submission status; coordinate signatures and approvals.
• Assist with document submissions through Qiwa, GOSI, MHRSD, and Najiz under supervision.
• Prepare basic correspondence and government or regulatory documentation using approved templates and instructions.
• Coordinate with HR, Finance, Operations, and other departments to collect information and documents.
• Maintain confidentiality and proper filing of sensitive documents; prepare tracking sheets and reports.
• Support other legal and administrative tasks as assigned.

Requirements

• Bachelor's degree in Law; fresh graduates are sought.
• Good written and spoken Arabic and English.
• Good knowledge of Microsoft Office, especially Word and Excel.
• Strong organization, communication, attention to detail, and follow-up skills.
• Willingness to learn and develop professionally.
• Able to work effectively independently and as part of a team.

About the company

• Khayira describes itself as a fast-growing industrial group operating across key sectors in Saudi Arabia and the GCC.
• The company highlights ownership, practical business challenges, cross-industry exposure, collaboration, and growth aligned with Saudi Vision 2030.
• Stated company priorities include innovation, sustainability, localization, operational excellence, and long-term value.