Administrative Specialist III

Position Summary

Duties & Responsibilities

• Serve as a welcoming first point of contact for Human Resources, Payroll Services, and the Finance & Administration Division by answering phones, greeting and directing visitors, and responding to routine questions regarding University policies and procedures.
• Assist employees, applicants, and visitors with employment application questions, including password resets and general application guidance.
• Coordinate with internal and external constituents to schedule conference rooms and meetings.
• Complete Section 2 of Form I-9 for new employees and route documentation to the appropriate onboarding specialist.
• Coordinate the employee name change process.
• Process employment verification requests and maintain accurate records and logs.
• Assign and review employee exit interviews.
• Manage monthly office supply orders and Coca-Cola orders.
• Serve as the building liaison by coordinating maintenance requests, communicating building announcements, and assisting with other building-related needs.
• Process and maintain records of Conflict of Interest Forms.
• Process Tuition Discount and Dependent Housing Discount forms.
• Help oversee, train, and support student workers who assist with front-desk operations.
• Check the P.O. Box and distribute mail daily, including maintaining the check log when payments are received.
• Distribute paper checks to employees on designated paydays.
• Provide general administrative support to the department, including calendar management, processing key request forms, coordinating copier maintenance, and other duties as assigned.

Knowledge/Skills/Abilities

• Knowledge of general office practices, procedures, and equipment. Knowledge of basic Human Resources processes and confidentiality standards. Skill in providing excellent customer service and communicating effectively in person, by phone, and in writing. Ability to organize and prioritize multiple tasks while maintaining attention to detail. Ability to work collaboratively with employees, students, and the public in a professional manner.

General Days/Hours

Other

Minimum Qualifications

• High school diploma or equivalent plus one (1) year of experience in an office, administrative, or customer service setting.
• E-Verify Participation Notice:
• https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf
• E-Verify Right to Work:
• https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf