Administrative Secretary

QUALIFICATIONS

• EDUCATION AND TRAINING: Minimum of a one (1) year Diploma in Office or Business Administration, from an accredited college. Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.
• Minimum of three (3) years’ experience working in an administrative, operational, or customer-facing coordination role within the last five (5) years, preferably in a healthcare or academic environment. KNOWLEDGE/SKILLS/ABILITIES: Demonstrated ability to establish and maintain welcoming, positive, and collaborative relationships with all internal and external clients. Demonstrated solution-oriented mindset; ability to approach user requests with an emphasis on creating opportunities and enabling success. Demonstrated proficiency in taking and transcribing accurate meeting minutes. Demonstrated knowledge of Medical Terminology. Demonstrated excellent judgment, problem-solving skills, and proven analytical ability. Demonstrated training, experience or utilization of quality improvement methodology for process improvement. Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement. Demonstrated excellent computer skills with proficiency in Microsoft Office software (e.g. Word, Excel, Power Point and Outlook) and patient information systems. Demonstrated superior interpersonal and communication skills, both written and verbal. Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines. Demonstrated discretion and maturity when handling confidential information. Demonstrated commitment to the safety of co-workers, learners and patients. PERSONAL SUITABILITY: Demonstrated ability to balance independent administrative responsibilities with team-based operational support; ability to collaborate effectively during periods of increased workload. Demonstrated willingness to adapt to new administrative platforms. Demonstrated ability to perform with minimal supervision and prioritize duties effectively. Demonstrated commitment to ongoing professional development. Demonstrated professionalism in dealing with confidential and sensitive issues. Demonstrated positive work record and excellent attendance record. Ability to meet the physical and sensory demands of the job. Ability to travel between local sites. Selection Process: Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required. This posting is for an existing vacancy. Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment. HSN THANKS ALL APPLICANTS. ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED. WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.