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Administrative Personal Assistant

H&H Shaker
Jeddah, KSA
Full-time
Mid-Senior
Onsite
Discovered 1 weeks ago
Administrative supportPersonal and executive assistanceCalendar and meeting managementTravel coordinationCorrespondence and document preparationMicrosoft Outlook

Full Job Posting

Job purpose

Provide comprehensive administrative and personal assistance to senior management, supporting daily operations, departmental coordination, professional communication, and timely completion of tasks.

Manage business schedules, confidential documents, meetings, and travel arrangements.

Administrative and executive support

  • Handle daily administrative tasks, correspondence, document preparation, and filing; prepare business letters, reports, presentations, minutes, and official documents.
  • Maintain accurate, organized, and confidential company records; coordinate with departments, branches, and external stakeholders.
  • Follow up on pending requests and management instructions, support office administration, and improve administrative processes when needed.
  • Manage management schedules, calendars, appointments, and meetings; organize meetings, prepare agendas, and ensure required documents are available.
  • Coordinate business travel, including flights, accommodation, transportation, and itineraries.
  • Screen and coordinate incoming calls, emails, and meeting requests; handle personal and business administrative requests assigned by management.
  • Act as a liaison between management, employees, departments, branches, and external parties; communicate in Arabic and English.
  • Monitor deadlines and update management on outstanding tasks; prioritize assignments and perform additional administrative duties as assigned.

Qualifications and requirements

  • Bachelor's degree in business administration, Office Management, or a related field.
  • At least 3 years of relevant experience in administrative assistance, personal assistance, or executive support.
  • Saudi nationality.
  • Excellent written and spoken Arabic and English.
  • Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
  • Strong organizational, communication, coordination, and time-management skills; able to handle confidential information with integrity and discretion.
  • Willingness to travel when required; ability to work independently, multitask, and meet deadlines.

Performance and working relationships

Performance indicators include timely completion of assignments, accuracy of documents, effective scheduling, prompt follow-up, efficient travel arrangements, professional communication, and compliance with procedures and confidentiality requirements.

Internal relationships include senior management, HR, Finance, Sales, Marketing, Service, Logistics, and other departments.

External relationships include customers, suppliers, service providers, and other business contacts.

The role may include other reasonable, job-related responsibilities assigned by management in accordance with company policies and business requirements.

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