Administrative Officer

Why your role matters

• The Administrative Officer plays a key role in coordinating and managing general administration within the Pro Vice-Chancellor Education Portfolio (PVCE) Office. The role provides efficient and effective day-to-day support for the portfolio’s activities, programs, projects, services, initiatives and events.
• This dynamic position requires strong organisational skills, sound administrative knowledge, independence and an enthusiasm for using digital technologies and platforms to improve the delivery of administrative processes. The role reports to the Executive Officer and has no direct reports.
• The successful candidate will be available to work three days per week, including Thursdays and Fridays, with the remaining day to be agreed.
• Specific accountabilities include:
• Act as the first point of contact for the portfolio office team utilising shared inboxes and databases and respond to a broad range of requests and queries, determining and taking appropriate action or triage as appropriate.
• Manage the general administrative needs of the office including processing and reconciling financial expenses, purchasing office supplies, coordination of office maintenance, meeting and workshop organisation and ensuring shared office spaces are adequately maintained.
• Coordinate and manage administration of portfolio staff onboarding and offboarding activities to ensure consistent and positive experience for staff
• Support a culture of continuous improvement through ongoing planning, development and review and analysis of effective administrative processes and systems and implementing and communicating improved work practices including the use of educational technologies and digital platforms where appropriate.

About You

Benefits and Culture

• People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.
• Our benefits include:
• Flexible working options.
• Career development opportunities.
• 17% Superannuation contributions and additional leave loading payments.
• Additional 3 days of leave over Christmas period.
• Discounts and entitlements (retail, education, fitness).
• For further details on the benefits, please visit https://www.jobs.unsw.edu.au/lifestyle-benefits
• Pre-Employment Checks As part of our recruitment process candidates may be required to undergo pre-employment screening, which may include reference checks, qualification verification, right-to-work verification, and criminal history screening where relevant to the role.

How to Apply

• Submit your CV & cover letter addressing the key selection criteria (no more than 2 pages) before 11.55pm Wednesday 7th October 2026. Please note: Sponsorship is not available for this role, valid Australian working rights are required on application.
• Job queries contact: Chloe Gane, Talent Acquisition Consultant E: [email protected] (applications to the address cannot be accepted, please apply online)
• UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.