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Administrative Manager

Vylor
Des Moines, USA
Full-time
Manager · 4+ years experience
Onsite
Discovered 1 weeks ago
sap

Full Job Posting

Preferred Qualifications:

  • Bachelor’s degree in Business Administration, Communications, Human Resources, Accounting, Project Management, or a related field.
  • Experience using Workday, Concur, SAP, or similar enterprise systems.
  • Additional experience in administrative people leadership, project management, or event planning.
  • Work Authorization & Relocation:
  • Visa Sponsorship is not offered or available for this position.
  • Relocation assistance is not offered or available for this position.
  • Benefits – How We’ll Support You:
  • Numerous development opportunities offered to build your skills
  • Be part of a company with a higher purpose and contribute to making the world a better place
  • Health benefits for you and your family on your first day of employment
  • Four weeks of paid time off and two weeks of well-being pay per year, plus paid holidays
  • Excellent parental leave which includes a minimum of 16 weeks for mother and father
  • Future planning with our competitive retirement savings plan and tuition reimbursement program
  • Learn more about our total rewards package here - Vylor Benefits
  • Check out life at Vylor! https://www.linkedin.com/company/vylorgenetics/
  • Are you a good match? Apply today! We seek applicants from all backgrounds to ensure we get the best, most creative talent on our team.
  • Vylor is an equal opportunity employer. We are committed to embracing our differences to enrich lives, advance innovation, and boost company performance. Qualified applicants will be considered without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, military or veteran status, pregnancy related conditions (including pregnancy, childbirth, or related medical conditions), disability or any other protected status in accordance with federal, state, or local laws.

Qualifications

  • Bachelor’s degree or an equivalent combination of education and relevant experience.
  • At least four years of administrative or related experience, such as executive support, project or program management, or event planning.
  • Direct experience providing executive-level or senior executive-level administrative support.
  • Direct experience leading an administrative team.
  • Demonstrated discretion, sound judgment, and commitment to confidentiality.
  • Strong interpersonal skills and the ability to work independently and collaboratively across the organization.
  • Excellent organization, attention to detail, time management, and ability to manage competing priorities and deadlines with composure.
  • Excellent written, verbal, and interpersonal communication skills.
  • Strong problem-solving skills, including the ability to research issues and recommend solutions.
  • Ability to plan, coordinate, delegate, and leverage a team to deliver large-scale projects.
  • Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint; comfort using artificial intelligence and other productivity tools; and willingness to learn company-specific applications.

Responsibilities

  • What You Will Do:
  • Report directly to the Vice President of Biotechnology and provide detailed, proactive executive support, including calendar management, meeting preparation, travel coordination, expense reports, budgets, and invoices.
  • Lead, supervise, and coordinate the work of the department’s Administrative Coordinators, including workload planning, delegation, coaching, career development, and performance management.
  • Provide functional support to the Biotechnology Leadership Team and help plan and execute department-level projects, events, and meetings.
  • Serve as a key administrative contact for Human Resources processes, including position management, hiring and onboarding, document verification and time entry; coordinate execution with Administrative Coordinators across the department.
  • Design, improve, and maintain effective administrative workstreams, processes, reports, files, and document-management practices.
  • Coordinate department and leadership meetings, including logistics, agendas, minutes, action tracking, and distribution of materials.
  • Prepare and proofread correspondence, spreadsheets, presentations, reports, and other business documents.
  • Research issues, evaluate options, and recommend practical solution.
  • Lead, participate in, or support company functions, committees, and cross-functional teams.
  • Perform other duties as assigned.

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