Administrative Coordinator

The Administrative Coordinator supports department operations across all product lines with assigned administrative tasks including budget and record maintenance; scheduling meetings; preparing presentations, spreadsheets, and reports; and provides assistance to department team members as needed.

The Administrative Coordinator will contribute as a Production Assistant providing support to production teams; and may travel to shows to provides production teams with support (Production Assistant, Teleprompter, Stage Manager, etc.).

• Process timesheets for project time reporting and/or payroll submission; track time off instances
• Research, plan, and book all travel requests; coordinate the enrollment of new department employees into the corporate travel programs.
• Reconcile travel and other expenses charged to corporate cards.
• Maintain mailroom, reception area, conference rooms, and office equipment.
• Support department operations with assigned administrative tasks including budget management; scheduling and supporting internal meetings; calendar management; maintain records; preparing presentations, spreadsheets, and reports; and assist department members with requests as needed.
• Assist departments with various project related work; may travel onsite to assist production teams with a variety of needed support (PA, Teleprompter, Stage Manager, etc.); assist with project reconciliation and invoicing.
• Performs other duties as assigned.

• Bachelor’s Degree or currently pursuing/enrolled in a 4-year degree program in a related field.
• 1-3 years related experience.
• Proficiency in Microsoft O365 environment
• Knowledge of general office equipment
• Demonstrated problem-solving skills.
• Strong organizational and communication skills and the ability to multi-task
• The ability to travel up to 25% pending the projects assigned.
• The ability to work flexible hours depending on the project/events assigned.

• Experience with live events, meeting production preferred.

• Ability to work in an office environment doing sedentary work.