Administrative Coordinator (Public Services and Revenue Administration)

About the Department

Who We Are

Position Duties

• Bachelor's degree in Business, Public Administration, Communication or a related field AND One year of office management, administrative support and / or project management experience. OR An equivalent combination of education and experience totaling five (5) years, including at least one (1) year of office management, administrative support or project management. PREFERRED EXPERIENCE BEYOND MINIMUM QUALIFICATIONS: Progressively increased experience managing in government, accounting, human resources, or computer software and information systems.
• Bachelor's degree in Business, Public Administration, Communication or a related field AND
• One year of office management, administrative support and / or project management experience.
• An equivalent combination of education and experience totaling five (5) years, including at least one (1) year of office management, administrative support or project management.
• Progressively increased experience managing in government, accounting, human resources, or computer software and information systems.

Minimum Qualifications

• These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the position's management approved work schedule is required for all positions. Assist Director with planning, research, analysis, and reporting of divisional and/or departmental projects; makes recommendations; prepares and disseminates reports. Responsible for processing departmental and divisional licenses, for example: liquor, tobacco, cannabis, assemblage licenses and various other licenses and permits. Maintain currency of County Ordinances that are the responsibility of the Division/Department. Collect, analyze, and disseminate organizational management indicators and outcome measures. Serves as a liaison between departments to coordinate service levels, enhance communication, clarify issues and resolve problems. Represent the organization and serve on committees for special projects and may serve as liaison to citizen advisory committees. Recommend and maintain policies and procedures, monitor consistent implementation and application. Assist and support organizational management in labor negotiations and confidential processes and procedures. Coordinate Board Committee processes, prepares, maintains and tracks RBA's through the process. Coordinate budget requests, develop budget tracking processes for the division and all departments. Coordinate the development of the fee schedule including surveying select counties on their fees and processes. May supervise support staff. ESSENTIAL FUNCTIONS: 1-11
• Assist Director with planning, research, analysis, and reporting of divisional and/or departmental projects; makes recommendations; prepares and disseminates reports.
• Responsible for processing departmental and divisional licenses, for example: liquor, tobacco, cannabis, assemblage licenses and various other licenses and permits.
• Maintain currency of County Ordinances that are the responsibility of the Division/Department.
• Collect, analyze, and disseminate organizational management indicators and outcome measures.
• Serves as a liaison between departments to coordinate service levels, enhance communication, clarify issues and resolve problems.
• Represent the organization and serve on committees for special projects and may serve as liaison to citizen advisory committees.
• Recommend and maintain policies and procedures, monitor consistent implementation and application.
• Assist and support organizational management in labor negotiations and confidential processes and procedures.
• Coordinate Board Committee processes, prepares, maintains and tracks RBA's through the process.
• Coordinate budget requests, develop budget tracking processes for the division and all departments.
• Coordinate the development of the fee schedule including surveying select counties on their fees and processes.
• May supervise support staff.

Other Qualifications

• Knowledge of County and department policies, programs, and procedures. Knowledge of Minnesota statutes. Knowledge of accounting, statistical reporting and evaluation principles. Skilled in tracking and evaluating processes and systems. Ability to communicate effectively both orally and in writing. Ability to coordinate the activities of departmental and division staff and promote effective working relationships both internally and externally. Ability to train, mentor, and motivate staff through involvement, participation, and cooperation. Ability to handle multiple tasks efficiently and effectively. Ability to plan, implement, and evaluate divisional management systems. Ability to exercise initiative, discretion, trust and independent judgment. Work Environment: The work is primarily sedentary, although there is some walking, travel, and carrying of lightweight items such as a laptop, notebooks, and work papers. The work is typically performed in an adequately lighted and climate-controlled office. May require occasional travel. Selection Process: You submit an online application that includes supplemental questions. We assign you a score based on your qualifications. Top scoring candidates are referred to the hiring manager for interview consideration. We conduct interviews and reference checks before extending an offer. We extend an offer and conduct background checks. Benefits: Comprehensive and affordable medical, dental, vision, and other benefits. Excellent work-life balance. Generous paid time off (accrual rate starts at four weeks per year). Eleven paid holidays and one floating holiday each year. Pension with a generous employer contribution. Ability to work from home some of the time.
• Knowledge of County and department policies, programs, and procedures.
• Knowledge of Minnesota statutes.
• Knowledge of accounting, statistical reporting and evaluation principles.
• Skilled in tracking and evaluating processes and systems.
• Ability to communicate effectively both orally and in writing.
• Ability to coordinate the activities of departmental and division staff and promote effective working relationships both internally and externally.
• Ability to train, mentor, and motivate staff through involvement, participation, and cooperation.
• Ability to handle multiple tasks efficiently and effectively.
• Ability to plan, implement, and evaluate divisional management systems.
• Ability to exercise initiative, discretion, trust and independent judgment.
• You submit an online application that includes supplemental questions.
• We assign you a score based on your qualifications.
• Top scoring candidates are referred to the hiring manager for interview consideration.
• We conduct interviews and reference checks before extending an offer.
• We extend an offer and conduct background checks.
• Comprehensive and affordable medical, dental, vision, and other benefits.
• Excellent work-life balance.
• Generous paid time off (accrual rate starts at four weeks per year).
• Eleven paid holidays and one floating holiday each year.
• Pension with a generous employer contribution.
• Ability to work from home some of the time.

Benefits

• Visit our Benefits site for more information.

Supplemental Questions