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Administrative Assistant

Behavior Treatment & Analysis
Walnut Creek, USA
Full-time
Junior · 1+ years experience
Onsite
Discovered 3 weeks ago
excel

Full Job Posting

Key Responsibilities:

  • Essential Duties and Responsibilities:
  • Answer phone calls, text messages, and emails
  • Update weekly, bi-weekly, and monthly reports
  • Receive, organize, scan, and deliver incoming mail
  • Maintain inventory and stock supplies for Office
  • Enter financial transactions into Zoho Books
  • Prepare the Monthly Closing Statements
  • Review Explanation of Benefits (EOB) documentation for payments received
  • Review and manage Amazon orders
  • Perform other duties as assigned

Qualifications:

  • Minimum high school degree or equivalent
  • Bachelor's degree preferred, not required
  • Spanish speaker is required for this position due to clientele demographic
  • 1+ years of experience with administrative duties and documentation
  • Excellent communication and interpersonal skills, with the ability to build strong relationships and work effectively with diverse stakeholders
  • Self-motivated and results-oriented, with the ability to work independently and as part of a team
  • Strong organizational skills and attention to detail, with the ability to manage multiple projects and deadlines simultaneously
  • Proficiency in Microsoft Office Suite
  • Basic knowledge of Medical Billing and Bookkeeping
  • Experience with QuickBooks and Zoho
  • Strong customer service skills
  • Highly organized, detail-oriented, and strong analytical skills
  • Advanced proficiency in Excel spreadsheets
  • Physical Requirements:
  • Ability to sit for extended periods of time
  • Ability to view a computer screen for extended periods of time
  • Ability to lift and carry up to 25 pounds
  • Other Knowledge, Skills and Abilities
  • Team Leadership
  • Excellent written/oral communication
  • Relationship development
  • Solution-oriented problem solving
  • Excellent organization and planning
  • Systems management
  • Exceptional project and personnel management skills.
  • Excellent ability to multitask and prioritize in a busy, fast-growth environment.
  • Proficiency in MS Word, Excel and PowerPoint is essential.

Preferred Qualifications

  • Bachelor's degree preferred, not required

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