Administrative Assistant

Objectives

Requirements

• This position requires a level of education, training and experience equivalent to completion of secondary education supplemented by administrative support training, office administration or business administration coursework and a minimum of 3 years of progressively responsible administrative experience supporting senior leaders within a complex organization An equivalent combination of education, training and experience may be considered.

Knowledge, skills, and abilities

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Excellent verbal and written communication skills, with the ability to communicate effectively with a diverse range of internal and external stakeholders.
• Strong organizational, planning and time-management skills, with the ability to manage multiple priorities, coordinate activities and meet competing deadlines.
• Demonstrated numerical and analytical skills, including the ability to maintain financial records, reconcile accounts, monitor expenditures and prepare financial information and reports.
• Advanced proficiency with Microsoft applications, particularly Outlook, Word, Excel, PowerPoint and SharePoint, and the ability to learn and effectively use new software and systems.
• Strong attention to detail and accuracy in documentation, records management, financial tracking and information management.
• Ability to research, compile, analyze and summarize information.
• Ability to interpret and apply policies, procedures, administrative guidelines and financial processes with accuracy and sound judgment.
• Strong interpersonal and relationship-building skills, with demonstrated commitment to providing professional and responsive service.
• Ability to identify opportunities for process improvement and recommend solutions that enhance operational efficiency, accuracy and service quality.
• Please note that positions will close at 4 p.m. on the closing date.
• Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
• Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day. Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups. Read our full equity statement here: www.uvic.ca/equitystatement. Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence. What UVic Offers: To learn more click here Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day. Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups. Read our full equity statement here: www.uvic.ca/equitystatement. Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence. What UVic Offers: To learn more click here Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day. Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups. Read our full equity statement here: www.uvic.ca/equitystatement. Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence. What UVic Offers: To learn more click here