Administrative Assistant - UAE National Only

Overview

Key Responsibilities

• Organize and maintain complex calendars, schedule meetings, appointments, and travel arrangements.
• Manage and prioritize incoming emails, phone calls, and other correspondence. Draft and proofread emails, reports, and presentations.
• Prepare agendas, take meeting minutes, and follow up on action items. Arrange meeting logistics and ensure materials are prepared in advance.
• Maintain and organize digital and physical files, ensuring confidentiality and easy retrieval of documents.
• Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.
• Prepare and submit expense reports, ensuring accuracy and compliance with company policies.
• Oversee office supplies and equipment, and coordinate maintenance and repairs as needed.
• Assist with various projects and initiatives as assigned by the executive leadership team.
• Act as a point of contact between the executive leadership and internal/external stakeholders, ensuring smooth communication and follow-up.

Qualifications

• Proven experience as an Administrative Assistant or similar role, preferably supporting senior executives.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong problem-solving skills and the ability to work independently.
• High level of attention to detail and accuracy.
• Professional demeanor and strong interpersonal skills.
• A high school diploma or equivalent is required. A Bachelor's degree in Business Administration or a related field is preferred.

Job Type: Full-time

Application Question(s)

• If we offered you position, can you start immediately?
• What is your expected salary?
• Do you have previous experience in same role or similar?
• Do you have family book?
• Do you feel comfortable working in Dubai? That role requires Office Attendance