Administrative Assistant (UAE National)

Overview

Job Description

• We are seeking a detail-oriented and organized Administrative Assistant to join our team in Abu Dhabi, United Arab Emirates.
• This is an excellent opportunity for a UAE National to contribute to our organization by providing essential administrative support to our management and operational teams.
• The successful candidate will be responsible for managing office operations, coordinating schedules, and ensuring smooth day-to-day business activities through efficient and professional service delivery.
• Manage executive calendars, schedule meetings, and coordinate appointments with internal and external stakeholders
• Prepare, format, and maintain professional correspondence, reports, and documentation
• Perform data entry tasks with accuracy and maintain organized filing systems for records and documents
• Answer and direct phone calls, greet visitors, and provide professional customer service
• Coordinate office supplies inventory and place orders as needed to maintain operational efficiency
• Assist with travel arrangements, including booking flights, accommodations, and ground transportation
• Support the organization of meetings, conferences, and corporate events
• Maintain confidentiality and handle sensitive information with professionalism
• Utilize Microsoft Office Suite and other office software to complete administrative tasks
• Perform general office duties including mail distribution, photocopying, and document scanning
• Assist multiple departments and managers with various administrative needs
• Follow up on pending matters and ensure timely completion of administrative tasks

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
• Strong organizational and time management skills with the ability to prioritize multiple tasks
• Excellent written and verbal communication skills in English
• Demonstrated ability to maintain accurate records and manage documentation systems
• Professional telephone etiquette and customer service orientation
• Attention to detail and commitment to accuracy in all administrative work
• Ability to work independently and as part of a supportive team environment
• Familiarity with office equipment and standard business technology
• UAE National status (as per job requirement)
• Preferred: Experience with administrative software, ERP systems, or office management tools
• Preferred: Bilingual capabilities in English and Arabic
• Preferred: Previous experience in a corporate or professional office environment
• Preferred: Knowledge of UAE business practices and professional protocols

Additional Information