{bc}
Apply
Company Site

Administrative Assistant

Rifenburg
Syracuse, USA
Mid
Onsite
Discovered 1 weeks ago

Full Job Posting

Key Responsibilities

  • The list below is illustrative and is not a comprehensive list of all duties that may be assigned.
  • Answer phones and relate messages accurately.
  • Match and code invoices. Check for accuracy and distribute appropriately for approval.
  • Exchange information daily with Accounts Receivable to set up and invoice items.
  • Record and deposit incoming payments.
  • Check vendor accounts/statements for accuracy and assist in settling disputes.
  • Maintain trucking records and prepare and file monthly TMT reports and Quarterly IFTA reports.
  • Apply for credit approval to new vendors, request W-9s and insurance certificates.
  • Process truck fleet renewal registrations
  • Maintain files and records.
  • Assist other personnel in administrative activities such as filing, reports, mail, or other items as requested/needed.
  • Order Office Supplies.
  • Experience & Education
  • This position requires an understanding of office management in a construction office.
  • A High School Diploma is required; an associate’s degree is preferred for this position.

Required Qualifications

  • Strong organizational and prioritizing skills
  • Ability to multi-task
  • Computer skills MS Excel and Word software programs; Familiarity with Timberline preferred.
  • Efficient verbal and written communication
  • Accurate data entry
  • Moderate analysis and interpretation required for problem solving
  • Ability to work with teams and other divisions independent judgment required using existing guidelines to determine work methods
  • Physical Requirements
  • Ability to sit for extended periods and occasionally stand and walk.
  • Ability to bend, stoop, reach, and lift/carry office materials up to 25 pounds without assistance.
  • Ability to read and interpret written materials and computer screens.
  • Ability to use a computer and keyboard for extended periods.
  • Ability to operate standard office equipment, including telephones, copiers, scanners, and printers.
  • May occasionally access construction, or other operational areas and must follow applicable safety requirements.

Preferred Qualifications

  • Computer skills MS Excel and Word software programs; Familiarity with Timberline preferred.

Apply for this job in 1 click

Skip the repetitive application forms

Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.

Sarah M.James T.Maya R.

Trusted by over 500,000 job seekers on Base Career

Start Free Today

More from this employer

More jobs at Rifenburg

Assistant Project Manager

Pittsfield, USA

Discovered 1 weeks ago

Heavy Equipment Technician

Zebulon, USA

Discovered 1 weeks ago

Equipment Manager

Syracuse, USA

Discovered 1 months agoFull-time

Document Control

Syracuse, USA

Discovered 1 months agoFull-time

Safety Administrator

Troy, USA

Discovered 1 months agoFull-time

Safety Manager

Syracuse, USA

Discovered 1 months agoFull-time

Accounts Receivable

Troy, USA

Discovered 1 months agoFull-time