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Administrative Assistant

Associa
Shrewsbury, USA
Full-time
Entry · 1+ years experience
Onsite
USD 22-25 hourly / hour
Discovered 1 months ago

Full Job Posting

Location

  • Shrewsbury, MA, USA
  • The Dartmouth Group, an Associa company, is hiring a full time Administrative Assistant for its community in Shrewsbury, VA.
  • The Administrative Assistant supports and assists general office activities and projects with administrative tasks. Provides customer service support. Under moderate supervision, work may involve contact with homeowners and board members.
  • Work hours: Monday - Friday, 8am - 4pm.
  • Essential Duties and Responsibilities
  • Update and file association documents for Community Managers. Arrange for delivery and pick up of documents from storage when necessary.
  • Update homeowner and association information in database and shared files.
  • Process and distribute incoming and outgoing mail for the office and Associations.
  • Process print jobs, scanning and faxing as general office support when needed.
  • Organize and prepare correspondence relating to association business.
  • Receive and respond to incoming calls from homeowners, Board members and vendors.
  • Follow through on various requests.
  • Review invoices for completeness/accuracy of charges and prepare payable vouchers for manager’s approval if not completed by Telephone Operator.
  • Prepare and assist community managers with monthly board packages and in house mailings.
  • Relieves concierge/reception on an as needed basis.
  • Other duties as assigned.
  • Hourly pay rate: $22-$25.

Requirements

  • High School Diploma or GED Required.
  • At least one year of directly related or closely related experience.
  • Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
  • Professional customer service skills.
  • Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
  • Partner with multiple stakeholders, for example community managers, vendors, peers, clients.
  • Ability to interpret verbal and/or written instructions at a proficient level.
  • Ability to self-motivate, be proactive, detail oriented and successfully function as part of a team.
  • Ability to keep workspaces organized and maintained. Alerts Office Manager of low supplies and assists in supply stocking and distribution.
  • Ability to maintain confidentiality and discretion in the performance of all duties and responsibilities.
  • Knowledge of company policies, procedures, and forms.
  • Must be able to work effectively with others in person and in group setting.
  • Must be able to prioritize, manage time, and meet deadlines.
  • Must be able to interpret verbal and/or written instructions at a proficient level.
  • Must be able to communicate effectively and professionally on phone, email, and in-person.
  • Must be able to operate general office equipment (copier, fax, phone systems, etc.).
  • #LI-PK1

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