successfactors
Administrative Assistant
TBC Corporation
Palm Beach Gardens, USA
Mid
Onsite
Discovered Today
Communication
Key Skills for This Role
Communication
Full Job Posting
Job Responsibilities
- Provide administrative support to executives Manage complex calendars and appointments for executives Coordinate travel arrangements and accommodations Reconcile expenses and submit expense reports timely and accurately Handle correspondence, emails, and phone calls Organize and maintain files and records Additional Job Responsibilities Prepare reports, presentations, and other documents Conduct research and gather information as needed Assist with meeting preparation and logistics Manage office supplies and inventory Act as a liaison between executives and other internal/external contacts Handle confidential information with discretion and professionalism Continued Responsibilities Anticipate needs and proactively address them to support your executive Record meeting minutes and distribute Assist with meetings and events Arrange and set up catering and food orders for meetings as requested Order and distribute lunch(es) for executive(s) Assist with PowerPoint presentations and agendas Added Responsibilities Send calendars invites and emails on behalf of executive Maintain storage closet Assist with refilling executive refrigerators and fixing coffee machines Assist with visas and passport renewals as necessary Effectively collaborate with other Executive Assistants and other TBC team members Other duties as assigned.
Qualifications
- Minimum of two (2) plus years of administrative assistant experience supporting C-Level Executives Bachelor’s degree in business administration, communications, office management, hospitality or related field preferred Uphold a strict level of confidentiality and handle sensitive information with professionalism Ability to manage multiple tasks, prioritize effectively, and meet deadlines High level of proficiency in Microsoft Office software Ability to independently resolve issues and make decisions Flexible to adjust to changing priorities and requirements Aptitude for learning technology, systems, and software Proactive attitude Effectively manage time and resources Strong Attention to detail Excellent communication skills Ability to accurately handle correspondence, scheduling, and documentation Must have reliable transportation for occasional errands, meeting and event set up, etc. Bilingual in Spanish /English is a plus Benefits Market competitive compensation 401(k) and Roth with company match. Immediate 100% vesting Comprehensive benefits including medical, dental and vision Company paid short term disability and employer subsidized long term disability Company paid life insurance Discounted tire purchasing Tuition reimbursement Employee assistance program Generous paid vacation and paid time off Customizable voluntary benefits and More!!! Mission Critical Competencies TBC seeks team members who excel in demonstrating our critical competencies to drive organizational capability. In this spirit we view the following as mission critical for this role: Strategic Mindset: seeing ahead to future possibilities and translating them into breakthrough strategies. Action Oriented: Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm. Cultivates Innovation: Creating new and better ways for the organization to be successful. Collaborates: Building partnerships and working collaboratively with others to meet shared objectives Customer Focus: Building strong customer relationships and delivering customer-centric solutions. Develops Talent: Developing people to meet both their career goals and the organization's goals. Ensures Accountability: Holding self and others accountable to meet commitments. Drives Engagement: Creating a climate where people are motivated to do their best to help the organization achieve its objectives. Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences. Instills Trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity. Change Management: effective Sponsorship, Change Agent and influencing skills. Adaptive, agile, flexible, open minded. Proven ability to build cross-functional commitment, lead, simplify and scale complex dynamic organizations through transformational change.
Preferred Qualifications
- Minimum of two (2) plus years of administrative assistant experience supporting C-Level Executives Bachelor’s degree in business administration, communications, office management, hospitality or related field preferred Uphold a strict level of confidentiality and handle sensitive information with professionalism Ability to manage multiple tasks, prioritize effectively, and meet deadlines High level of proficiency in Microsoft Office software Ability to independently resolve issues and make decisions Flexible to adjust to changing priorities and requirements Aptitude for learning technology, systems, and software Proactive attitude Effectively manage time and resources Strong Attention to detail Excellent communication skills Ability to accurately handle correspondence, scheduling, and documentation Must have reliable transportation for occasional errands, meeting and event set up, etc. Bilingual in Spanish /English is a plus Benefits Market competitive compensation 401(k) and Roth with company match. Immediate 100% vesting Comprehensive benefits including medical, dental and vision Company paid short term disability and employer subsidized long term disability Company paid life insurance Discounted tire purchasing Tuition reimbursement Employee assistance program Generous paid vacation and paid time off Customizable voluntary benefits and More!!! Mission Critical Competencies TBC seeks team members who excel in demonstrating our critical competencies to drive organizational capability. In this spirit we view the following as mission critical for this role: Strategic Mindset: seeing ahead to future possibilities and translating them into breakthrough strategies. Action Oriented: Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm. Cultivates Innovation: Creating new and better ways for the organization to be successful. Collaborates: Building partnerships and working collaboratively with others to meet shared objectives Customer Focus: Building strong customer relationships and delivering customer-centric solutions. Develops Talent: Developing people to meet both their career goals and the organization's goals. Ensures Accountability: Holding self and others accountable to meet commitments. Drives Engagement: Creating a climate where people are motivated to do their best to help the organization achieve its objectives. Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences. Instills Trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity. Change Management: effective Sponsorship, Change Agent and influencing skills. Adaptive, agile, flexible, open minded. Proven ability to build cross-functional commitment, lead, simplify and scale complex dynamic organizations through transformational change.
About TBC Corporation
Wholesale & Distribution4000 employeesFounded 1956
Private U.S.-based tire distributor providing automotive maintenance and franchise services to wholesale, retail, and fleet customers.
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