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oracle

Administrative Assistant IV

SAIC
Santa Maria, USA
Mid · 3+ years experience
Onsite
Discovered 6 days ago
sharepoint

Full Job Posting

Job Responsibilities:

  • Provide administrative support to managers and team members.
  • Manage calendars, schedule meetings, and coordinate conference rooms and virtual meeting logistics.
  • Prepare correspondence, reports, agendas, presentations, and other business materials.
  • Maintain electronic and physical filing systems.
  • Coordinate workspace assignments and office moves.
  • Maintain contact lists.
  • Help resolve communication gaps that affect workflow.
  • Assist with timekeeping and leave-related administrative questions.
  • Maintain AECC security training records and ensure completion of initial and annual training.
  • Coordinate annual AECC audits.
  • Coordinate travel arrangements, expense reporting and deliverable trip reporting as required.
  • Identify, monitor, and order office supplies, furniture, and equipment while maintaining inventory levels.
  • Serve as a point of contact for internal and external communications.
  • Assist with onboarding and offboarding activities and other personnel-related administrative tasks.
  • Support special projects, meetings, and events assigned.
  • Coordinate team-building activities and events to support employee engagement and team cohesion.
  • Handle confidential information with discretion and professionalism.

Qualifications

  • High school diploma or equivalent; associate's degree preferred.
  • 3+ years of administrative support experience in a professional office environment.
  • Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
  • Strong written and verbal communication skills.
  • Excellent organizational skills with the ability to manage multiple priorities.
  • Demonstrated attention to detail and problem-solving abilities.
  • Ability to work independently and as part of a team.
  • Professional demeanor and strong customer service skills.

Preferred Qualifications

  • Bachelor's degree in Business Administration or a related field.
  • Experience supporting senior managers or executives.
  • Experience with expense reporting, travel coordination, and procurement processes.
  • Knowledge of SharePoint and collaboration tools.
  • Experience working in a government contracting or corporate environment
  • High school diploma or equivalent; associate's degree preferred.

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