Administrative Assistant II- Service Division

Position Schedule

• Full-Time
• Provide administrative support to the General Partner of Service and Managing Directors, supporting day-to-day leadership priorities and business operations.
• Manage complex calendars, coordinate meetings, and proactively resolve scheduling conflicts to optimize leader effectiveness.
• Coordinate end-to-end domestic and international travel arrangements, including itineraries, accommodations, transportation, and travel-related changes.
• Prepare meeting materials, agendas, presentations, and supporting documentation for leadership meetings and business reviews.
• Submit, reconcile, and track expense reports while ensuring compliance with company policies and maintaining appropriate documentation.
• Assist with budget tracking, reporting, and other administrative financial activities as needed.
• Support the development and distribution of divisional communications, leadership updates, announcements, and presentations.
• Coordinate communication activities and administrative processes that promote alignment and engagement across the Service organization.

Skills/Requirements

• High School Diploma or equivalent
• 5-8 years related experience
• Strong organizational skills with ability to set priorities and handle multiple tasks
• Self-motivated and ability to work independently
• Must have good verbal and written communication skills
• High Degree of Customer Service Experience
• Advanced proficiency in Microsoft Outlook, Word, OneNote, Excel, PowerPoint, SharePoint and Adobe Professional
• Completes work with a limited degree of supervision
• Proven ability to handle confidential information with discretion

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