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Administrative Assistant I-Nursing Operations Management department- Mount Sinai Hospital-Full Time-Day shift-9A-5P

Mount Sinai Health System
USA
Full-time
Junior · 2–3 years experience
Onsite
Discovered 6 days ago

Full Job Posting

Qualifications

  • Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience (Bachelors Degree preferred).
  • 2-3 years administrative or medical office experience required
  • Compensation Statement
  • The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $22.00 - $34.52 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
  • Non-Bargaining Unit, 700 - Nursing Operations Management - MSH, Mount Sinai Hospital

Responsibilities

  • Serves as an intermediary between supervisor and other departmental staff by transmitting written and oral requests, messages and instructions.
  • Assists with budget preparation and is responsible for monitoring and maintaining records of expenses for variance reporting.
  • Assists in the planning and logistical coordination of meetings and office activities, forums and conferences.
  • May review and revise brochures, announcements or other informational items regarding program and/or departmental operations. Drafts, edits and formats materials such as flyers, leaflets and letters.
  • May prepare minutes of meetings, agendas, correspondence, statistical reports, tables and other documents and transcribes dictation as needed.
  • Prepares and follows up on purchase orders, change orders, check requests and petty cash vouchers. Processes and follows up on tuition and other forms of reimbursement for assigned staff
  • Makes travel arrangements and accommodations. Prepares travel reimbursements and expense reports.
  • Screens and prioritizes all incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).
  • Screens telephone calls, answers routine inquiries or refers caller to the appropriate individual for response.
  • May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.
  • May maintain employee and/or patient files.
  • May assist in processing payroll and/or maintaining the PTO system for the department.
  • May track expiration dates of staffs professional licensure, and notify staff of upcoming license expiration date to prevent suspension.
  • Performs other related duties.

Preferred Qualifications

  • Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience (Bachelors Degree preferred).

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