Administrative Assistant I

Role overview

Responsibilities

• Fields calls and directs visitors.
• Maintains calendars, schedules, and meeting arrangements; prepares and distributes meeting packets and minutes.
• Creates expense reports, correspondence, forms, reports, graphs, presentations, and stakeholder communications.
• Coordinates catering, department events, and travel arrangements.
• Maintains supplies, organization charts, and filing systems.
• Tracks training requests and documents, timesheet approvals, and monthly department reports.

Education and experience

• High school diploma or equivalent.

Skills and qualifications

• Proficiency in multiple business software applications, including Microsoft Office Suite.
• Typing speed of 40 words per minute and knowledge of general business office machine operations.
• Medical terminology knowledge is preferred.
• Effective written communication, attention to detail, organization, prioritization, and deadline management are required.
• Must handle confidential and sensitive issues with good judgment, tact, and diplomacy.
• A valid California driver's license and current automobile insurance compliant with Partnership policy are required for driving on company business.

Work environment

• Works in a standard cubicle workstation; more than half of work time may be spent sitting or standing at a computer.
• Must be able to move, carry, or lift objects weighing up to 25 pounds when required.

Employee expectations

Hiring range

• Hiring range is $29.95–$35.19; the description does not specify a pay period.