Administrative Assistant

Are you a highly organized professional who thrives in a fast-paced environment and enjoys supporting teams behind the scenes? We are looking for an Administrative Assistant to provide exceptional administrative and operational support while helping ensure the smooth day-to-day functioning of our business unit.

Defence Construction Canada (DCC) is a trusted partner of the Government of Canada and the Canadian construction industry since 1951, providing infrastructure and environmental solutions that support national defence at home and abroad. DCC is proud to be the first federal, and only government, organization recognized as a Gold Seal Employer under the Canadian Construction Association’s Construction Management Certification Program and proof of our commitment to excellence and professional development.

In this role, you'll work closely with employees at all levels, coordinate administrative activities, manage records and financial processes, and contribute to the overall success of the team through your attention to detail and commitment to excellence.

Provide daily administrative and operational support to employees across the business unit.

Coordinate and provide guidance to new administrative assistants to ensure consistency of processes and practices.

Prepare and maintain documents, records, files, and databases.

Coordinate the preparation of human resources documentation.

Take and prepare minutes for monthly meetings.

Perform receptionist duties and provide backup support to administrative colleagues as required.

Perform quality control on data entry, including monthly expenses, timesheets, accounts payable, and service billing.

Enter and maintain data related to budgets, procurement activities, contract administration, and time reporting within the enterprise resource planning system.

Track budgets for service level agreements, training, and development activities.

Process accounts payable and vendor payments, ensuring accurate coding, approvals, and data entry.

Assist with year-end financial activities, file setup for new fiscal years, and records archiving.

Prepare purchase orders for office supplies, furniture, and service contracts.

Support various administrative and operational initiatives as needed.

Contribute to continuous improvement by identifying opportunities to enhance efficiency and service delivery.

Minimum Requirements:

College diploma in Business Administration, Office Administration, or a related field.

Three years of relevant administrative experience or an equivalent combination of education and experience.

Preferred Qualifications:

General accounting coursework and/or basic accounting experience.

We offer meaningful work, opportunities for professional growth, and one of the most competitive benefits packages available—valued at approximately 25–30% of your salary.

100% employer-paid health and dental premiums

Generous annual sick leave

$400 annual wellness allowance

$2,500 mental health coverage in addition to regular paramedical coverage

Telus Virtual Health Care

$750 Health Care Spending Account

Life, accidental death, and short-term disability insurance

Enhanced employee and family assistance program

Maternity and parental leave top-up to 93% of regular earnings for up to 37 weeks

Flexible workplace options, including a $400 work-from-home allowance every two years

Public-service pension plan

Comprehensive vacation and paid leave programs

Deluxe travel benefit plans

Typical office environment

Occasional travel may be required

If you're a detail-oriented professional who enjoys supporting teams, managing multiple priorities, and contributing to organizational success, we'd love to hear from you.

To begin a career with Defence Construction Canada (DCC), you must be a Canadian Citizen or a permanent resident of Canada. As a condition of employment with DCC, a minimum reliability security status clearance is required and some roles may require secret security status clearance.

DCC is responsible for the Personnel Security Clearance process . Typically to be eligible for a "Reliability" clearance, you must have five years of verifiable background information and to be eligible for a "Secret" clearance, you must have 10 years of verifiable background information. The process usually involves reference inquiries, verification of qualifications, criminal records checks, and credit checks (as required) and may require fingerprints. For more information about obtaining a security clearance, please review the Standard on Security Screening .

The appropriate security clearance is a condition of employment and it is the candidate’s or employee’s responsibility to ensure, they are able to obtain and maintain their required security level clearance to begin or continue their employment with DCC. Failure to obtain or maintain, the appropriate level of security clearance means either the candidate or employee will not receive a job offer, the conditional offer will be rendered null and void or their employment will be terminated with cause. A thorough security clearance process will be applied to all candidates or employees considered for an appointment; this process includes inquiries, verifications and assessments regarding matters such as, but not limited to:

criminal record checks

reference checks

previous employment

open source checks

credit/financial status

Be part of a diverse and inclusive workplace!

Roles at DCC will require security at various levels including Reliability, Secret, Top Secret and for Canadian Eyes Only (proof of Citizenship required). While we welcome applications to our roles who are not Canadian citizens who are eligible to work in Canada and have at least 5 years of verifiable background information, selection will depend on the specific role’s requirements.

At DCC, we are committed to ensuring everyone has a voice and can be their authentic selves in our workplace. We actively encourage applications from all, including but not limited to, women, Indigenous Peoples, persons with disabilities, visible minorities and members of the LGBTQ2+ community.

DCC’s goal is to provide barrier-free access to employment opportunities and workspaces for employees and candidates. If you require an accommodation for the recruitment/interview process (including alternate formats of materials, accessible meeting rooms or other accommodations), please let us know and we will work with you to meet your needs. Should you require accommodation, please email [email protected] .