Administrative Assistant
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About the Role
Provide administrative, clerical, and translation support to ensure smooth operations of the Dubai office. The Administrative Assistant will act as a liaison between the Japan head office and the UAE team, maintaining efficient communication, documentation, and coordination in both Japanese and English.
Key Skills for This Role
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Overview
Provide administrative, clerical, and translation support to ensure smooth operations of the Dubai office. The Administrative Assistant will act as a liaison between the Japan head office and the UAE team, maintaining efficient communication, documentation, and coordination in both Japanese and English.Key Responsibilities:Administrative & Office SupportManage daily office operations, including correspondence, scheduling, filing, and supplies management.Prepare and translate business documents, reports, and communications (Japanese English).Handle travel arrangements, hotel bookings, visa processing, and meeting coordination.Support management with calendar management and appointment scheduling.Maintain office records and ensure all documentation is up to date and organized.Communication & CoordinationServe as the main point of contact for communication between the Dubai office and the Japan headquarters.Draft and translate internal/external emails, letters, and meeting minutes.Coordinate with vendors, service providers, and government agencies as required.Assist in organizing corporate events, meetings, and client visits.
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